– Admin Executive

Company Name: Samson Scientific & Surgical Pvt. Ltd. Job Title: Admin Executive Department: Administration / Sales Support Location: Indore, Madhya Pradesh Experience: 1–3 Years Employment Type: Full-Time

Job Summary

We are looking for a responsible and detail-oriented Admin Executive to manage outstanding payment follow-ups, coordinate with clients for payment collection, maintain accurate records, and prepare regular reports. The ideal candidate should have good communication skills, strong follow-up capabilities, and good knowledge of MS Excel.

Key Responsibilities

1. Outstanding Payment Follow-up

- Make regular calls to clients for pending and overdue payments.
- Follow up with customers to ensure timely payment collection.
- Maintain party-wise outstanding details and payment follow-up records.
- Coordinate with the accounts and sales teams regarding pending payments.
- Escalate long-pending and overdue payments to management.

1. Data Management & Reporting

- Maintain accurate customer-wise outstanding and payment records.
- Prepare daily, weekly, and monthly reports of outstanding payments and collection status.
- Track follow-up dates, client responses, payment commitments, and next follow-up dates.
- Ensure all data is updated accurately and on time.

1. MS Excel & MIS Reporting

- Maintain and update Excel sheets for outstanding, payment collection, and customer details.
- Prepare transparent and structured reports for management.
- Use Excel formulas such as VLOOKUP/XLOOKUP, SUMIF, COUNTIF, IF, and percentage calculations.
- Work with filters, sorting, conditional formatting,



and Pivot Tables.
- Identify discrepancies in records and maintain proper documentation.

1. Administrative & Coordination Work

- Coordinate with the sales team, accounts department, and management.
- Maintain proper records of client communications and payment confirmations.
- Share daily work reports with the reporting manager.
- Perform other administrative and sales-support activities as assigned.

Required Skills
- Good knowledge of MS Excel and data management.
- Strong communication and telephone follow-up skills.
- Ability to handle outstanding payment follow-ups professionally.
- Valuable reporting, data analysis, and documentation skills.
- Attention to detail and accuracy in maintaining records.
- Basic knowledge of MS Office and email communication.
- Ability to manage multiple tasks and meet deadlines.

Educational Qualification
- Graduate in any stream (B.Com, BBA, or equivalent preferred).
- 1–3 years of experience in administration, sales coordination, accounts support, or payment follow-up preferred.

Key Performance Indicators (KPIs)
- Timely and effective follow-up of outstanding payments.
- Improvement in payment collection and reduction in overdue outstanding.
- Accuracy and timely submission of daily, weekly, and monthly reports.
- Proper maintenance of party-wise outstanding data.
- Consistent follow-up records and coordination with the concerned teams.

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

📌 Admin Executive (Indore)
🏢 SAMSON SURRGICALS u0026 SCIENTIFICS
📍 Indore