Roles and Responsibilities:

- To keep record of various delivery challans/ Service Reports/ Activity Logs
- Keeping track of domestic Inward and Outward couriers
- Attending employee requests at reception & Vendor handling at reception
- To keep track of Purchases and Consumption of all consumable material
- To do first check of all monthly bills/ invoices against Purchase Orders and process for payment
- Look after daily security activity in co-ordination with Security + end to end housekeeping mgmt.
- Track of vendor’s, visitor’s, guest’s, interview candidate's
- Keeping track regarding seating arrangement of guest & new joiner.
- To keep track of pantry consumables and maintenance of Pantry
- Maintaining the record for issuing Photo ID / Access Cards
- Key Management & data maintaining of keys wherever needed
- Attendance of all Vendor's verification & correction
- admin reports closure as per frequency
- Keep the track for quotation regarding coordination with vendor
- To keep excel sheet maintain for Workplace request sheet everyday
- Post shift completion report on daily task
- Keep track for all registers maintained at reception
- Current Joining seating arrangement & Guest seating arrangement General coordination)
- Keeping track for accommodation requests if any
- Electrical vendor coordination regarding AC & UPS
- Interview Candidate feedback form filling get done at reception (Supporting HR)
- Interview Candidate question paper coordination (Supporting HR)
- Compliance documentation regarding follow up with Vendor
- Workplace request coordination
- Pantry crockery set record maintaining with the help of pantry boy




- Coordination with Vendor AC, Plumbing, electrician, Regarding general issue too
- General coordination with food & snack’s vendor
- Keeping track for Compliance regarding documentation
- To issue various stationery materials to employees as per requirement
- To make sure daily availability of drinking water & milk in the office
- To do daily supervision of CCTV and Access Control System
- Guest Arrangement – Seating & lunch whenever needed
- Pest Control tracking and check
- Arrangement of decoration items for employee engagement activity
- Stationary Management
- Timely processing of any bills or invoices for admin
- Vendor Management for all services falling under Admin domain
- Space Management for the location and site
- Responsible for various audits falling under admin domain
- People Management
- Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations
- Coordination with office builders for building related concerns and compliances

Requirements

Requirements

Successful Candidate Must Have:

- Execution excellence, with end-to-end ownership
- Ability to take action to establish and maintain strong connections with people.
- Demonstrates a keen understanding of basic business operations.
- Proactively confronting difficult issues; making correct choices and taking necessary action.
- High energy and keen willingness to learn.
- Ability to think creatively and work in complex situations.
- Engage your own team in developing and committing to action plans.
- Willingness to work in rotational shift

📌 Admin Executive-Chennai (Tamil Nadu)
🏢 Annova Solutions
📍 Tamil Nadu