1. Job Summary

The Accounts Executive will be responsible for maintaining accurate financial records, handling statutory compliances, processing payments, preparing reconciliations, and ensuring timely completion of accounting activities in accordance with applicable laws and school policies.
1. Key Roles and Responsibilities

A. Accounting and Financial Records
- Maintain day-to-day accounting entries, vouchers, invoices, receipts, and payment records.
- Maintain accounts payable, accounts receivable, and general ledger.
- Prepare monthly financial statements and reports for management.
- Maintain proper documentation of all financial transactions.

B. GST Compliance and Filing
- Prepare and file applicable GST returns, including GSTR-1 and GSTR-3B, as applicable.
- Verify GST invoices, input tax credit (ITC), and applicable GST rates.
- Reconcile purchase records with GST portal data and vendor invoices.
- Ensure timely payment of GST liabilities and maintain supporting records.

C. TDS Compliance
- Calculate and deduct TDS on applicable payments as per prevailing provisions.
- Prepare and file applicable TDS returns within prescribed timelines.
- Generate and issue TDS certificates, wherever applicable.
- Reconcile TDS deductions, payments, and returns, and maintain statutory records.

D. PF and Professional Tax (PT)
- Coordinate monthly PF calculations, deductions, contributions, and statutory payments, wherever applicable.
- Prepare and submit applicable PF returns and maintain employee-wise PF records.
- Calculate and deposit Skilled Tax (PT) as applicable under Maharashtra regulations.
- Ensure timely statutory payments, returns, and maintenance of compliance records.

E. Bank Reconciliation
- Perform monthly bank reconciliation for all school bank accounts.
- Reconcile bank statements with accounting records and identify discrepancies.
- Track outstanding cheques,



bank charges, failed transactions, and unrecorded entries.
- Ensure timely correction of discrepancies and maintain accurate bank balances.

F. Payments and Vendor Management
- Process vendor payments, reimbursements, utility bills, and other authorized payments.
- Verify invoices, supporting documents, approvals, and payment terms before processing.
- Prepare payment vouchers and maintain payment records.
- Coordinate with vendors regarding outstanding payments and account statements.
- Ensure all payments are processed within approved budgets and authorization limits.

G. Work Orders and Purchase Documentation
- Prepare and process work orders after obtaining the required approvals.
- Verify quotations, purchase orders, invoices, and supporting documents.
- Coordinate with departments, vendors, and management regarding work-order approvals and completion.
- Track work orders, payment milestones, and pending bills.
- Ensure proper documentation and compliance with the school's procurement procedures.

H. Payroll and Other Financial Activities
- Assist in salary processing, salary-related accounting entries, and statutory deductions.
- Maintain records of employee advances, reimbursements, and other payroll-related transactions.
- Assist with budgeting, expense monitoring, audits, and preparation of financial reports.
- Support internal and external audits by providing the required documents and reconciliations.

1. Qualifications and Experience

- Bachelor's degree in Commerce (B.Com) or an equivalent qualification.
- 2–5 years of relevant experience in accounting and statutory compliance.
- Working knowledge of GST, TDS, PF, PT, bank reconciliation, and vendor payments.
- Proficiency in Tally or other accounting software, MS Excel, and online statutory portals.
- Experience in a school or educational institution will be an added advantage.

Work Location: In person

📌 Accounts Assistant (Mumbai)
🏢 Redwood High School
📍 Mumbai