Working hours - 11AM to 8PM Week off - Tuesday Location - Near Jatin Das Park Metro, Hazra More, Kolkata, West Bengal, A.

Student

Fee and Revenue Accounting • Maintain accurate student-wise fee collection records.

- Record admission fees, tuition fees, instalments, and other applicable charges.
- Track outstanding student fees and prepare a pending-fee report.
- Verify fee receipts against bank credits, cash deposits, and other authorised collection channels.
- Record refunds, cancellations, scholarships, and fee adjustments after approval.
- Reconcile fee collection reports received from different branches or centres. B. Franchise and Sub-Centre Accounting • Maintain separate accounts for each franchise or sub-centre.
- Verify student admissions and fee collections reported by each centre.
- Calculate the amount payable to each centre according to the approved revenue-sharing arrangement.
- Verify supporting documents before processing payments.
- Maintain records of franchise fees, commissions, revenue shares, and other contractual payments.
- Follow up on outstanding amounts receivable from franchisees.
- Ensure that cash collections are deposited and reported within the prescribed timeline.
- Prepare monthly centre-wise income, expenses, and outstanding statements. C.

Statutory

Compliance and Taxation • Maintain records required for TDS and GST compliance, wherever applicable.

- Assist in preparing TDS calculations and payment details.
- Verify vendor PAN details and applicable tax deduction rates.
- Maintain records of TDS deductions and certificates.
- Assist in reconciling TDS with relevant tax records and returns.
- Coordinate with the Chartered Accountant for GST returns, TDS returns, and other applicable filings.
- Maintain records of statutory payments and filing acknowledgements.
- Track compliance deadlines and notify the reporting manager of upcoming due dates. D. Bank,



Cash and Payment Management • Record daily bank transactions.
- Reconcile bank statements and accounting ledgers.
- Verify cash deposits against collection reports.
- Maintain records of payments made through NEFT, RTGS, IMPS, UPI, and other applicable channels.
- Prepare payment statements for management approval.
- Identify duplicate payments, unexplained bank entries, and other discrepancies.
- Maintain proper supporting documents for every payment. E. Billing & Invoice Preparation • Prepare accurate bills/invoices for student fees, franchise fees, services, and other approved charges.
- Verify the customer/student/centre details, billing period, description, amount, discounts, and applicable taxes before issuing a bill.
- Ensure bills are raised only against approved rates, fee structures, agreements, or authorised instructions.
- Maintain proper invoice numbering and a record of issued, pending, cancelled, and revised bills.
- Send bills to the relevant students, branches, franchisees, vendors, or clients within the prescribed timeline.
- Coordinate with the concerned department or centre to resolve billing discrepancies and follow up on unpaid invoices.
- Keep copies of bills and supporting documents for accounting, reconciliation, and audit purposes. F. Daily, Weekly and Monthly Responsibilities Daily • Record receipts, payments, and expenses.
- Verify student fee collections.
- Update bank and cash transaction records.
- Check invoices and supporting documents.




- Report discrepancies to the reporting manager. Weekly • Prepare outstanding fee and payment reports.
- Follow up on unaccounted collections and pending deposits.
- Review branch and franchise transactions.
- Update vendor balances and pending documentation. Monthly • Complete bank and ledger reconciliations.
- Prepare centre-wise financial statements.
- Reconcile franchise revenue-sharing payments.
- Prepare expense summaries and MIS reports.
- Compile records required for statutory compliance.
- Submit monthly accounts to the reporting manager for review. G.

Significant Internal

Controls 1.

No unauthorised payments: Payments must be supported by documents and approved by the authorised person. 2.

No unrecorded collections: All student fee collections must be entered into the accounting system. 3.

Timely cash deposits: Cash received must be deposited within the institution's prescribed timeline. 4.

Independent reconciliation: Differences between student records, centre reports, bank credits, and accounting records must be investigated. 5.

Document confidentiality: Student financial records, employee salary details, vendor information, and banking data must be protected. 6.

Proper audit trail: Entries, corrections, refunds, and adjustments must have supporting documentation and appropriate approvals. H. Core Expectations • Accuracy: Maintain correct accounting entries, fee records, and payment calculations.

- Reconciliation: Reconcile bank accounts, student fees, and centre-wise collections on time.
- Compliance: Prepare assigned tax and statutory records accurately.
- Reporting: Submit monthly financial reports to management within prescribed timelines.
- Control: Maintain proper documentation, ensure timely cash deposits, and prevent or promptly report accounting discrepancies.

📌 Accountant/ Accounts Executive (Kolkata)
🏢 PrepMed
📍 Kolkata