Position Summary

We are seeking a hands-on accountant with practical experience using Odoo Accounting, Sales, Purchase, and Inventory.

This person will manage daily accounting and multi-company accounts, enter sales and purchase orders where needed, process payroll through external software, maintain vendor product lists, and provide timely financial reports. The role requires daily review of transaction and inventory accuracy, consistent customer collections, and timely vendor payments.

Key Responsibilities

Daily Accounting and Transaction Review

- Record and review customer invoices, vendor bills, receipts, payments, expenses, and journal entries in Odoo.
- Create and update sales orders and purchase orders where needed, using approved pricing, quantities, and terms.
- Review accounting entries and inventory transactions daily to identify incorrect prices, quantities, product codes, duplicate entries, missing transactions, and posting errors.
- Investigate discrepancies with the responsible department, correct authorized errors, and escalate unresolved issues.
- Match purchase orders, receiving records, vendor bills, sales orders, deliveries, and customer invoices.
- Reconcile bank accounts, credit cards, customer deposits, supplier advances, and outstanding balances.
- Maintain supporting documents and a clear audit trail.
- Save an digital file for each project/sales (All invoices and all costs bills) by Project/Invoice number

Multi-Company Accounting

- Maintain separate, accurate accounts for World Deal Traders and related company entities.
- Record transactions under the correct company, bank account, currency, and accounting period.
- Reconcile intercompany transactions, balances, transfers, and shared expenses.
- Prepare financial reports for each company and combined management reports where required.
- Maintain appropriate separation of records and follow each company’s approval procedures.

Accounts Receivable and Collections

- Prepare customer invoices and verify pricing, payment terms, freight, loading fees, and other applicable charges.
- Apply customer payments accurately and maintain current receivables aging reports.
- Follow up on overdue balances with customers and the sales team.
- Track deposits, credit notes, short payments, and disputed charges.

Accounts Payable and Vendor Payments





- Match vendor bills to approved purchase orders and receiving records.
- Verify quantities, prices, freight charges, credits, and payment terms.
- Maintain a payment calendar and ensure vendors are paid on time, following company approval procedures.

Inventory and Shipment Accounting

- Review inventory movements and balances daily to identify discrepancies, negative stock, missing receipts, incorrect shipments, and unusual adjustments.
- Reconcile inventory records with warehouse receipts, shipments, returns, and physical counts.
- Review product costs, inventory valuation, and cost of goods sold.
- Allocate freight and other applicable costs according to company accounting policies.
- Record and investigate damaged, expired, missing, or returned products.
- Track storage income, pallet charges, loading fees, and other warehouse service revenue.

Vendor Product Lists and Odoo Product Records

- Upload new vendor product lists into Odoo and update existing lists.
- Maintain accurate product codes, descriptions, vendor references, purchase prices, pack sizes, units of measure, and other required product information.
- Coordinate with purchasing to verify approved prices and product changes before uploading.
- Check files for duplicate products, missing information, and formatting errors.
- Verify completed uploads and updates for accuracy.

Payroll

- Process payroll through the company’s designated external payroll software.
- Verify approved timesheets, attendance, overtime, pay rates, commissions, bonuses, and deductions.
- Submit payroll on schedule and maintain confidential payroll records.

Financial Reporting and Controls

- Complete monthly reconciliations and support timely month-end closing.
- Prepare profit and loss, balance sheet, cash flow, and receivables/payables reports.
- Report sales and gross profit by customer, salesperson, product, company, and month.




- Calculate sales commissions under company policy and verify eligibility before payment.
- Highlight unusual expenses, margin discrepancies, overdue balances, and cash requirements.
- Follow approval procedures and report unsupported transactions or policy violations.
- Coordinate with the external CPA on year-end accounting and tax-related documentation.

Odoo Process Improvement

- Help improve workflows across Odoo Accounting, Sales, Purchase, and Inventory.
- Support the transition from existing systems, including QuickBooks, by reconciling opening balances and transferred records.
- Work with the Odoo implementation provider to resolve system and posting issues.
- Help staff follow the transaction steps required for accurate accounting and inventory records.

Required Qualifications

- At least 3 years of accounting experience, preferably in wholesale distribution, importing/exporting, or an inventory-based business.
- Practical experience with Odoo Accounting, GAP, Sales, Purchase, and Inventory, including order entry, invoicing, vendor bills, payments, bank reconciliation, and reporting.
- Experience managing multi-company accounts and reconciling intercompany balances.
- Experience processing payroll using external payroll software.
- Solid knowledge of accounts receivable, accounts payable, general ledger, inventory accounting, and month-end closing.
- Experience importing and updating product and vendor data in Odoo.
- Ability to work independently and communicate clearly across departments.

Preferred Qualifications

- Degree in Accounting, Finance, or a related field.
- Experience with odoo Online and accounting system migration.
- Experience with international payments, multiple currencies, and export transactions.
- Experience with landed costs, warehouse storage billing, and profitability reporting.

Measures of Success

- Daily transaction and inventory reviews completed, with errors resolved promptly.
- Accurate sales orders, purchase orders, and vendor product records.
- Vendor payments and payroll processed on time.
- Separate company accounts and intercompany balances reconciled accurately.
- Timely monthly reporting and reliable gross profit and commission calculations.
- Consistent follow-up on overdue customer accounts.
- New initiatives to achieve excellence in company accounting needs.

📌 US Accounting Specialist – Odoo ERP (Rajkot)
🏢 Vraja Technologies
📍 Rajkot