Sr.Purchase Executive / Assistant Manager (Raw Material Procurement)

Department: Purchase / Supply Chain Management (SCM)

Business Unit: BSBU

Category: Raw Materials (APIs & Excipients)

Reporting To: Jiwan Kumar, Sr. Manager

Experience Required: 5–7 Years

Industry: Pharmaceutical Formulation Operations

- Job Purpose To manage procurement activities for raw materials, including Active Pharmaceutical Ingredients (APIs) and excipients, ensuring timely purchasing, regulatory compliance, cost-effectiveness, and material availability as per production requirements. The role involves supporting RFQ processing, Purchase Requisition (PR)-to-Purchase Order (PO) conversion, vendor coordination, and material delivery tracking.
- Key Responsibilities

- Raw Material Procurement: Manage procurement of APIs and excipients from domestic and international suppliers.
- RFQ Management: Coordinate with vendors for Request for Quotation (RFQ), quotation collection, price comparison, and commercial evaluation.
- PR-to-PO Processing: Convert approved Purchase Requisitions into Purchase Orders in SAP MM, ensuring accuracy and adherence to procurement procedures.
- Regulatory Compliance: Ensure availability and verification of vendor documents required for APIs and excipients intended for ROW and US markets, in coordination with QA, RA, and other relevant departments.
- Material Delivery Coordination: Coordinate with SCM, production planning, and vendors to ensure timely delivery of materials as per the approved procurement plan.
- Vendor Coordination: Follow up with suppliers regarding order confirmation, dispatch schedules, delivery commitments, and pending materials.
- SAP Master Data: Maintain and update the Vendor Qualification (VQ) Master in SAP, in coordination with the concerned departments.
- MIS Reporting:



Prepare and support monthly and annual MIS reports covering procurement activities, order status, pending PRs/POs, delivery performance, and other relevant purchasing metrics.
- Documentation and Records: Maintain accurate procurement records, quotations, purchase orders, vendor documentation, and related reports.
- Process Compliance: Ensure adherence to internal procurement policies, SOPs, quality requirements, and applicable pharmaceutical industry procedures.

3. Educational Qualification
- B.Sc. or B.Pharm.
- MBA or Post Graduate Diploma in Materials Management preferred.

4. Experience Required
- 5–7 years of relevant experience in the pharmaceutical industry, specifically in formulation operations.
- Hands-on experience in procurement of APIs and excipients.
- Experience in domestic and import purchasing, preferably supporting ROW and US-market products.

5. Required Skills and Competencies
- Strong working knowledge of SAP MM, including PR-to-PO conversion and MIS reporting.
- Practical understanding of pharmaceutical raw material procurement and vendor qualification documentation.
- Proficiency in MS Excel, MS Office, and Google Sheets.
- Valuable analytical, coordination, negotiation, and follow-up skills.
- Effective verbal and written communication skills.
- Ability to manage multiple procurement activities and meet material delivery timelines.

6. Key Performance Indicators (KPIs)
- Timely conversion of approved PRs into POs.
- Adherence to planned material delivery schedules.
- Accuracy and timeliness of procurement MIS reports.
- Compliance with vendor qualification and documentation requirements.
- Timely follow-up and resolution of pending procurement orders.
- Accuracy and completeness of SAP procurement data.I

Interested candidates may share their updated CV at:

- Email: [email protected]

📌 Sr. Purchase Executive / Assistant Manager (Raw Material Procurement) (Ahmedabad)
🏢 Cadila Pharmaceuticals
📍 Ahmedabad