Organization: Nimaya Foundation (https://www.nimaya.in/)

Location: Anywhere

Work Mode: Remote

Employment Type: Full-time

Reports To: COO, Nimaya

What's exciting about this role?

Imagine being the person who keeps a quick-moving program running smoothly behind the scenes: trackers that are always accurate, compliance files that are always audit-ready, admin that never slips. Nimaya's programs reach thousands of young women from underserved communities, and every one of those journeys depends on clean data and well-kept records.

This is a focused operations role. As an Operations Associate, you will own the sheets, the compliance documentation and the admin that our project teams rely on, so that program managers can spend their time on learner experiences.

You will be the person the team trusts to get the details right.

What does that mean for you? As Operations Associate, you get the chance to:

- Data Management and MIS Excellence: Maintain learner databases, batch schedules, attendance records, and project MIS in Excel/Google Sheets. Ensure data accuracy, completeness, consistency, and timeliness through regular validation and quality checks.
- Support compliance and reporting: Collect, check and organise documentation for funder, partner and statutory requirements.. Maintain audit-ready documentation repositories in line with organizational and funder compliance requirements.
- Run day-to-day admin: Manage schedules, meetings, documentation, filing, shared drives, and stakeholder follow-ups while coordinating with internal teams and external partners for smooth program operations.
- Support project teams: Support internal and external teams by providing timely access to required records, reports, and supporting documents. Proactively escalate data gaps, compliance risks, and operational delays.
- Improve how things run: Standardize SOPs, templates, trackers, and checklists; streamline reporting processes; and identify automation opportunities to improve efficiency and reduce manual effort.
- Accounting and Financial Administration: Maintain basic accounting records, track expenses and payments, reconcile transactions, organize invoices and bills,



and support financial reporting to ensure accurate, transparent, and audit-ready financial documentation.

About Nimaya Foundation

Nimaya is a future-ready not-for-profit cofounded in 2021 by Navya Nanda and Samyak Chakrabarty, focused on preparing young women facing socio-economic barriers for a world of work being rapidly reshaped by AI and emerging technologies.

As GenAI transforms industries, workflows and hiring expectations, Nimaya works at the intersection of employability and AI readiness to ensure our Nimaya Naaris are not replaced by AI, but instead are equipped to participate and lead in this new economy.

In partnership with institutions such as the Government of India's IndiaAI Mission, we have enabled 10,000+ Nimaya Naaris across 5 states to step into the new world of work with our flagship program - the GenAI Ready Naari.

Learn more about our mission and the impact we create!

- https://www.youtube.com/watch?v=D2q-qB-J1Dk
- https://www.ptinews.com/story/entertainment/navya-nanda-and-samyak-chakrabarty-s-nimaya-partners-with-govt-s-ai-mission/3249973
- https://mastersunion.org/blog/how-navya-nanda-and-samyak-chakrabarty-are-changing-lives-with-nimaya
- https://theprint.in/india/genai-programme-proposed-for-women-in-assam-to-focus-on-tribal-areas/3069357/

Nimaya's GenAI Ready Naari Program The GenAI Ready Naari Program equips young women with Generative AI skills and future-ready workplace competencies through 40 hours of immersive, hands-on learning, out of which 32 hours are offline training and 8 hours are online. In these sessions, Naaris explore:

- Building Chatbots & training Agentic AIs
- AI-powered research & communication tactics
- Creative problem-solving
- Presentation & collaboration skills
- Real-world projects & mentorship





The goal is not just to teach AI tools but to make learners truly future-ready for what the modern workplace demands: the ability to confidently work with AI instead of feeling threatened by it. The work you will support

If selected, you will join Nimaya as an Operations Associate, supporting the teams that deliver the GenAI Ready Naari Program and our other projects.

In this role, you will help Nimaya:

- Keep program data accurate and reporting-ready across projects
- Stay compliant with funder, partner and documentation requirements
- Free up program and field teams to focus on learner experiences

What We're Looking For

Mindset

- Sees CSR not as charity, but as a nation-building investment.
- Obsessed with detail and accuracy: the person who catches the wrong number before it goes out.
- Proactive and Reliable: Takes initiative, follows up without being chased, and meets deadlines independently in a remote setup.
- Passion for Empowerment: A strong desire to support and enable the success of young women from restrictive circumstances.

Background

- 2-3 years of experience in operations, administration, compliance or a related support role (development sector experience is a plus)
- Mandatory 2-3 years of experience with accounting.
- Strong proficiency in Excel / Google Sheets: formulas, lookups, pivot tables, data cleaning, and building transparent trackers and reports
- Familiarity with compliance, documentation, and structured reporting systems
- Highly organised, with a methodical approach to documentation and record-keeping
- Explicit written communication in English and Hindi for emails, documentation and coordination
- Comfortable working independently in a remote setup, with a reliable laptop and internet connection

How to Apply

If you're a self-motivated individual eager to contribute to a meaningful cause, we encourage you to apply. Please send your CV to [email protected]. Use the subject line "Application: Operations Associate - [Your Name]" so we can track your application. Women candidates are strongly encouraged to apply.

Join us at Nimaya and be part of a movement that's breaking barriers and building futures for young women with big dreams.

📌 Operations Associate - Compliance, Sheets & Admin Support (India)
🏢 Nimaya Foundation
📍 India