Key Responsibilities

- Receive and verify all incoming materials against Purchase Orders, invoices, delivery challans, and approved specifications.
- Inspect the quantity, quality, expiry dates, packaging, and condition of materials received.
- Prepare and maintain Goods Receipt Notes (GRN) and other required receiving documents.
- Ensure proper storage and systematic arrangement of materials according to category and storage requirements.
- Issue materials to various departments based on approved Material Requisitions / Store Requisitions.
- Maintain accurate stock records in the ERP/system and physical stock registers.
- Conduct regular physical stock verification and reconcile discrepancies.
- Monitor stock levels and inform the Stores/Purchase Manager about minimum stock, shortages, excess stock, and slow-moving items.
- Follow FIFO/FEFO principles, particularly for food, beverage, chemicals, and other expiry-sensitive items.
- Ensure proper segregation and storage of food items, chemicals, housekeeping supplies, engineering materials, and other inventory.
- Check expiry dates and identify damaged, expired, or non-moving stock for appropriate action.
- Coordinate with the Purchase, Finance, F&B;, Kitchen, Housekeeping, Engineering, and other departments regarding material requirements and inventory.
- Maintain proper documentation for receipts, issues,



returns, transfers, and stock adjustments.
- Assist in monthly/periodic stock audits and inventory reconciliation.
- Ensure the stores area is clean, organized, secure, and compliant with health, hygiene, safety, and fire-safety standards.
- Monitor and control wastage, pilferage, and unauthorized issuance of materials.
- Coordinate with vendors for discrepancies, shortages, damaged materials, or rejected items.
- Support month-end closing activities and provide required stock reports to the Finance/Management team.
- Perform any other duties assigned by the Stores Manager / Purchase Manager / Unit Head.

Skills & Competencies

- Good knowledge of inventory and stock management.
- Understanding of GRN, Material Requisition, Purchase Order, Stock Transfer, and Issue procedures.
- Good knowledge of FIFO/FEFO and proper storage practices.
- Basic knowledge of hospitality materials and operational supplies.
- Good numerical and reconciliation skills.
- Strong attention to detail and documentation skills.
- Good knowledge of MS Excel and inventory/ERP systems.
- Good communication and coordination skills.
- Ability to identify discrepancies and resolve stock-related issues.
- Solid integrity and accountability in handling inventory.

📌 Executive - Purchase and Stores (Bengaluru)
🏢 Brigade Group
📍 Bengaluru