- Job PurposeTo ensure effective corporate governance, statutory compliance, and secretarial administration across the organisation and its group entities. The role is responsible for ensuring compliance with the Companies Act, 2013, applicable rules and regulations, and other relevant statutory requirements while supporting the Board of Directors and senior management in corporate decision-making and governance matters.
- Key ResponsibilitiesA.

Corporate Secretarial

Compliance

- Ensure compliance with the Companies Act, 2013, applicable rules, and other relevant corporate laws and regulations.
- Manage statutory filings with the Ministry of Corporate Affairs (MCA) and Registrar of Companies (ROC), ensuring accuracy and timely submission.
- Maintain statutory registers, books, records, and other mandatory corporate documents.
- Monitor regulatory updates and assess their impact on the organisation and its group entities.
- Ensure compliance with statutory deadlines and maintain a calendar of regulatory and secretarial obligations.

B. Board and Shareholder Management

- Organise and coordinate Board Meetings, committee meetings, and Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
- Prepare meeting notices, agendas, board notes, resolutions, and minutes.
- Ensure proper documentation and implementation of Board and shareholder decisions.
- Advise the Board and senior management on governance requirements and statutory obligations.

C.

Corporate

Governance

- Establish and maintain effective corporate governance practices across group companies.
- Ensure adherence to applicable governance standards, internal policies, and statutory requirements.
- Support directors and senior management in fulfilling their legal and fiduciary responsibilities.
- Maintain confidentiality and integrity of corporate records and sensitive information.

D.

Compliance Across Group

Entities





- Coordinate secretarial and statutory compliance activities across multiple companies within the group.
- Maintain an entity-wise compliance tracker and ensure timely completion of all applicable filings.
- Coordinate with internal departments, external consultants, legal advisors, auditors, and regulatory authorities.
- Standardise secretarial documentation and compliance processes across group entities.

E.

Corporate

Actions and Transactions

- Support changes in shareholding, allotment and transfer of shares, director appointments and resignations, and other corporate actions.
- Assist in incorporation, restructuring, mergers, acquisitions, and other corporate transactions, wherever applicable.
- Support fundraising, capital restructuring, and related statutory documentation.
- Ensure proper documentation and regulatory filings for changes in corporate structure and ownership.

F.

Legal

Documentation and Risk Management

- Review corporate documents, agreements, resolutions, and statutory records from a secretarial compliance perspective.
- Identify potential compliance risks and recommend corrective actions.
- Coordinate with legal counsel and external professionals on corporate law and regulatory matters.
- Maintain an organised repository of statutory documents, approvals, filings, and compliance evidence.

3.

Required Qualifications and Skills

- Qualified Company Secretary and Associate Member (ACS) of ICSI.
- 3–5 years of post-qualification experience in corporate secretarial and statutory compliance.
- Strong knowledge of the Companies Act, 2013, MCA procedures, ROC filings, and corporate governance practices.
- Practical experience in conducting Board and shareholder meetings and preparing minutes and resolutions.
- Experience handling compliance across multiple legal entities.
- Robust documentation, analytical, organisational, and coordination skills.
- Proficiency in MCA portal processes and MS Office applications.
- Ability to manage multiple compliance deadlines with accuracy and attention to detail.
- Excellent written and verbal communication skills.

📌 Company Secretary (Kochi)
🏢 AUTOBAHN TRUCKING CORPORATION PRIVATE
📍 Kochi