Job Summary

We are looking for a highly organized, responsible, and proactive Admin Executive to oversee the smooth day-to-day administrative and operational functioning of the organization. The candidate will be responsible for coordinating and supervising multiple internal teams including HR, Accounts, Graphics, Administration, and other support departments while ensuring proper infrastructure, facility, and factory management.

The candidate will directly report to the CEO and will play a key role in maintaining operational discipline, communication flow, and organizational efficiency.

Key Responsibilities

Team Coordination & Supervision

Manage and coordinate day-to-day activities of departments such as HR, Accounts, Graphics, Administration, and Support Teams.

Ensure proper inter-departmental communication and timely completion of assigned tasks.

Monitor employee attendance, discipline, productivity, and workflow efficiency.

Conduct regular follow-ups with team leaders and submit updates to the CEO.

Administration & Operations

Oversee office and factory administration activities.

Maintain administrative records, reports, documentation, and operational systems.

Support management in implementing policies, SOPs, and operational improvements.

Ensure smooth daily functioning of the organization.

Infrastructure & Facility Management

Manage office and factory infrastructure, maintenance, and facility operations.

Ensure cleanliness, security, utilities, repairs,



and upkeep of the premises.

Coordinate with vendors, contractors, and service providers.

Monitor office assets, inventory, equipment, and consumables.

Communication & Reporting

Draft and manage professional emails and official communications.

Coordinate meetings, internal discussions, and management reporting.

Act as a communication bridge between the CEO and various departments.

Prepare MIS reports, summaries, and operational updates.

Required Skills

Strong leadership and team management abilities.

Excellent coordination and problem-solving skills.

Good administrative and operational management capabilities.

Proficiency in spoken Hindi and English.

Strong written English skills with the ability to draft professional emails and reports.

Valuable knowledge of MS Office, Google Sheets, and reporting tools.

Ability to handle multiple responsibilities and work under pressure.

Preferred Qualifications

Bachelor’s degree in Business Administration, Management, Operations, or related field.

1–3 years of experience in administration, operations, or team management roles.

Experience in factory administration or manufacturing setup will be preferred.

Why Join Us?

Opportunity to work directly with the leadership team.

Exposure to multi-department management and operations.

Dynamic and fast-growing work environment.

Strong career growth opportunities within the organization.

📌 Administrative Executive (Bhubaneswar)
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