Location: Jaipur, Rajasthan

Work Mode: Work from Office

Department: Administration & Facilities

Thrillophilia is a travel-tech company focused on creating exceptional travel experiences for millions of travellers. We are building a culture that values ownership, collaboration, innovation, and operational excellence. As we continue to grow, we are looking for an experienced Admin Manager to ensure our Jaipur office operates smoothly, efficiently, and seamlessly.

Role Overview

We are looking for a proactive and detail-oriented Admin Manager to oversee the day-to-day administration and facilities management of our Jaipur office. The person will be responsible for maintaining office infrastructure, managing vendors and service providers, ensuring employee comfort and workplace safety, and driving cost-effective administrative operations.

The ideal candidate should be hands-on, organised, resourceful, and capable of independently managing office operations while coordinating with internal teams and external stakeholders.

Key Responsibilities

Office Administration & Facilities Management

- Oversee the day-to-day functioning of the Jaipur office, ensuring a clean, organised, safe, and productive work setting.
- Manage office infrastructure, seating arrangements, housekeeping, pantry, security, maintenance, and other facility-related requirements.
- Ensure the timely resolution of electrical, plumbing, internet, equipment, furniture, and other office maintenance issues.
- Maintain office supplies, stationery, pantry inventory, and other essential resources.
- Coordinate office access, visitor management, and general workplace requirements.

Vendor & Service Provider Management

- Identify, onboard, negotiate with, and manage vendors for housekeeping, security, maintenance, pantry, transport, events, and other administrative services.
- Monitor vendor performance, service quality, and adherence to agreed timelines and service standards.
- Maintain vendor contracts, quotations, invoices, and service records.
- Build strong vendor relationships while ensuring competitive pricing and cost efficiency.

Budgeting & Cost Control

- Prepare and manage the administrative and facilities budget.
- Track recurring expenses, vendor payments, utility bills,



and other office-related costs.
- Maintain accurate expense records and supporting documentation.
- Identify opportunities to optimise costs without compromising employee experience or service quality.
- Coordinate with the Finance team for invoice verification, payment processing, and expense reconciliation.

Employee Experience & Workplace Support

- Ensure employees have a comfortable and well-maintained workplace.
- Address day-to-day employee requests and administrative concerns promptly.
- Coordinate seating, workspace readiness, office equipment, and other requirements for new joiners.
- Work closely with HR to support employee engagement activities, celebrations, town halls, and internal events.
- Help build a welcoming, professional, and employee-friendly office environment.

Travel, Events & Logistics

- Coordinate logistics for internal meetings, leadership visits, team events, and office gatherings.
- Manage hotel bookings, transportation, catering, and other arrangements for visiting employees or guests, as required.
- Support the planning and execution of office events, meetings, and company-wide activities.
- Ensure all logistics are completed within the agreed timelines and budgets.

Compliance, Safety & Asset Management

- Ensure adherence to applicable workplace safety requirements and internal administrative policies.
- Maintain records of office assets, equipment allocation, inventory, and movement.
- Track asset issuance and returns for employees, including laptops, access cards, and other company property, in coordination with IT and HR.
- Maintain documentation relating to vendor agreements, facility records, fire safety equipment, and other relevant compliance requirements.
- Coordinate periodic safety checks, maintenance schedules, and emergency preparedness measures.

Process Improvement & Reporting





- Establish and maintain standard operating procedures for recurring administrative activities.
- Maintain accurate records of inventory, expenses, vendor performance, maintenance requests, and other operational activities.
- Identify recurring operational issues and implement practical solutions.
- Share periodic updates on administrative expenses, facility issues, vendor performance, and operational improvements with management.

Requirements

- 4–7 years of experience in office administration, facilities management, workplace operations, or a similar role.
- Prior experience independently managing the administration of a corporate office is preferred.
- Strong experience in vendor management, budgeting, procurement, and facilities maintenance.
- Good understanding of office infrastructure, housekeeping, security, inventory, and workplace safety.
- Strong negotiation, coordination, communication, and problem-solving skills.
- Proficiency in MS Excel or Google Sheets and basic administrative reporting.
- Ability to manage multiple priorities and resolve operational issues independently.
- High ownership, attention to detail, and a hands-on approach to work.
- Willingness to work from the Jaipur office.

Key Skills

- Office & Facilities Management
- Vendor Negotiation & Management
- Budgeting and Cost Optimisation
- Procurement & Inventory Management
- Workplace Safety & Compliance
- Employee Experience
- Event & Logistics Coordination
- Process Documentation and SOPs
- Problem-Solving and Stakeholder Management

What Success Looks Like

- Smooth day-to-day functioning of the Jaipur office with minimal operational disruptions.
- Well-maintained office infrastructure and timely resolution of facility-related issues.
- Reliable vendor services and effective cost management.
- Accurate administrative records, asset tracking, and expense reporting.
- A comfortable, safe, and employee-friendly workplace.
- Proactive identification and resolution of operational bottlenecks.

At Thrillophilia, we value people who take ownership, solve problems proactively, and make everyday operations work better for everyone. If you enjoy building efficient systems and creating a great workplace experience, we would love to hear from you.

📌 Admin Manager (Jaipur)
🏢 Thrillophilia.com
📍 Jaipur