About the Role

Deep Knowledge Group (DKG - https://www.dkv.global/) is seeking a highly organized and independently operating Admin Operations Coordinator to strengthen its growing Admin Department.

As the number of employees, departments, projects, platforms and operational tasks continues to increase, the Admin Department requires an additional person who can take ownership of administrative processes, coordinate multiple parallel requests and help ensure that internal operations move quickly and reliably.

This is a hands-on coordination role. The successful candidate will support employee onboarding, documentation, internal platforms, administrative workflows, finance-related coordination, access management, operational follow-ups and cross-department communication.

The role is particularly suitable for someone who can receive a task, quickly understand what needs to be done, coordinate with the relevant people and independently bring the task to completion without repeated supervision.

Key Responsibilities

● Support day-to-day operations of the DKG Admin Department across multiple departments and projects.

● Coordinate onboarding of new employees and contractors, including required documentation, access, introductions, internal navigation and follow-up.

● Help reduce onboarding time by ensuring that new team members receive the necessary information, systems access and operational support quickly.

● Maintain organized employee, contractor and administrative records.

● Support management of contracts, invoices, corporate documents, banking documentation and internal administrative archives.

● Coordinate requests related to company accounts, platforms, subscriptions, access credentials and internal systems.

● Maintain and update Admin Department trackers, registries, checklists and internal operational databases.

● Support development and maintenance of HR/Admin Panels and other internal administrative platforms.

● Coordinate administrative requests between department heads,



employees, contractors, finance, legal, HR and management.

● Follow up on outstanding requests, documents, approvals and operational dependencies until they are fully resolved.

● Support meeting preparation, agendas, action lists and follow-up on management instructions.

● Help organize information about employees, departments, responsibilities and projects for internal navigation and onboarding.

● Support procurement, vendor communication, subscriptions and other operational requirements where needed.

● Identify administrative bottlenecks and propose simple improvements to internal processes.

● Ensure important documents, requests and operational tasks are properly recorded, tracked and archived.

What We Are Looking For

We are looking for an active operator rather than a passive administrative assistant.

The right person should be comfortable working across many different types of tasks, switching quickly between employee coordination, documentation, platform access, internal reporting, operational follow-up and administrative problem solving.

The candidate should be able to structure information clearly, keep multiple tasks under control and independently follow through until each request has a confirmed outcome.

Requirements

● 2+ years of experience in administration, operations, executive support, project coordination, HR coordination or a comparable role.

● Strong organizational skills and ability to manage multiple parallel tasks.

● Strong written and spoken English and Hindi or Mandarin Chinese.

● Ability to communicate clearly with employees,



managers and external providers.

● Solid attention to detail and document accuracy.

● Experience working with contracts, invoices, internal records or operational documentation.

● Good working knowledge of Google Workspace, AI Platforms and standard productivity tools.

● Comfortable learning and working with multiple online platforms and internal systems.

● Ability to follow instructions precisely while also working independently.

● Strong follow-up discipline and ability to ensure tasks are completed rather than simply forwarded.

● Ability to work effectively in a fast-moving international environment.

Strong Advantages

● Previous experience in a technology, analytics, investment, consulting or startup environment.

● Experience supporting onboarding and offboarding processes.

● Experience coordinating access to SaaS platforms, company accounts and internal systems.

● Experience working with HR, finance or legal documentation.

● Familiarity with Slack, Google Workspace, Zoom and similar business tools.

● Experience maintaining internal dashboards, trackers or admin panels.

● Experience working directly with senior management or department heads.

What Success Looks Like

Within the first months, the Admin Operations Coordinator should become a reliable operational point of contact who helps the Admin Department handle increasing employee, project and administrative workload without delays or loss of information.

New employees should be onboarded faster, administrative requests should be tracked and completed consistently, documents and records should remain organized, and department heads should receive timely support without requiring repeated follow-ups from senior management.

The overall result should be a faster, more structured and more scalable Admin Department capable of supporting DKG's growing number of people, projects and internal platforms.

📌 Admin Operations Coordinator (India)
🏢 Deep Knowledge Group
📍 India