Office Superintendent

Key Responsibilities Regulatory, Compliance & Inspections

- Prepare and maintain all documents required for AICTE, Anna University (AU), DoTE, NAAC, and NBA inspections/approvals.
- Coordinate inspection visits, arrange files, and ensure accurate, updated documentation.
- Maintain statutory registers, formats, reports, and compliance files.

Academic Administration

- Update, verify, and upload student and institution data in UMIS and other university/department portals.
- Maintain admission registers, attendance records, scholarship files, and academic documents.
- Assist in preparing academic reports, council documents, and regulatory submissions.

Admissions & Student Data

- Manage documentation for admissions (UG/PG across Engineering, MBA, Arts, Architecture).
- Ensure accurate handling of student certificates, fee-related data, and university communications.
- Guide students through scholarship processes such as BC/MBC, SC/ST, NSP, PMSS, etc.

Office Operations & Staff Supervision

- Supervise administrative staff and ensure smooth day-to-day office functioning.
- Oversee filing systems, communication logs, and documentation workflows.
- Draft official letters, circulars, notices,



and reports for management.

Finance & Inventory Coordination

- Support fee collection documentation and cross-verify bills, vouchers, and administrative expenses.
- Monitor stock of stationery, equipment, and campus resources.

Communication & Liaison

- Liaise with Principals, Deans, Directors, Department Heads, and external regulatory bodies.
- Communicate with universities, accreditation agencies, and government departments as required.

Eligibility Criteria

- Minimum 6-7 years of experience in administrative roles in higher education institutions.
- Hands-on experience with AICTE, AU inspections, DoTE approvals, UMIS operations, NAAC/NBA documentation.
- Robust communication skills in English and Tamil.
- Ability to handle compliance-heavy work and manage multiple administrative tasks.

Preferred Qualities

- Excellent documentation and follow-up skills
- Highly organized and reliable
- Strong supervisory capability
- Ability to work under deadlines and manage inspections smoothly

Benefits:

- Provident Fund

Work Location: In person

📌 Office Superintendent (Tiruchirappalli)
🏢 CARE Group of Institutions
📍 Tiruchirappalli