Position: Store Audit & Accounts Executive

Location: Gurugram

Working Days: Monday to Friday

Experience Required: 5-9 years

About the Role

We are looking for a detail-oriented and experienced Store Audit & Accounts Executive to manage day-to-day accounting, store finance, inventory accounting, reconciliations, and financial/operational audits across our offline retail stores.

The role will be responsible for maintaining accurate store-level accounting records in Tally ERP and other ERP systems, including Genesis ERP, monitoring retail sales and collections, reconciling cash and digital payments, controlling inventory movements and stock transfers, tracking store expenses, and ensuring accurate reporting of store accounts to the Head Office.

The candidate should have strong practical knowledge of retail accounting, POS reconciliation, GST, inventory and stock transfers, COGS, store-wise P&L;, Balance Sheet accounting, vendor reconciliation, fixed assets, and audit controls.

The role requires close coordination with Store Managers, Retail Operations, Finance, Accounts, Warehouse, Supply Chain, and Head Office teams to ensure financial accuracy, operational control, and compliance across the retail network.

Key Responsibilities

1. Store Accounts & ERP Management

- Manage day-to-day accounting and bookkeeping for offline retail stores in Tally ERP and other ERP systems, including Genesis ERP.
- Record and journalize store-level sales, expenses, collections, purchases, stock movements, transfers, provisions, accruals, and other financial transactions.
- Ensure timely posting and accurate accounting of all store transactions.
- Maintain store-wise ledgers and accounting records and ensure their completeness and accuracy.
- Coordinate with store and retail teams for timely submission of accounting data and supporting documents.
- Ensure proper accounting of store expenses, including rent, utilities, manpower-related expenses, maintenance, consumables, repairs, petty cash, and other operating expenses.
- Prepare and maintain store-wise financial reports, schedules, and MIS.
- Ensure store-level accounting information is accurately reported to the Head Office.
- Support monthly, quarterly, and annual book-closing activities.

2. Retail Sales, POS & Collection Reconciliation

- Conduct daily POS sales reconciliation for all assigned offline stores.
- Reconcile POS sales with actual collections through:
- Cash
- UPI
- Credit/Debit Cards
- Other digital payment modes

- Reconcile sales vs. cash collections and identify any shortages, excess collections, timing differences, or unexplained variances.
- Verify daily sales reports, billing records, cancellation/return transactions, discounts, refunds, and other POS adjustments.
- Ensure GST charged on sales is correctly recorded and reconciled with sales invoices and accounting records.
- Monitor payment gateway and digital collection settlements and reconcile them with POS and bank statements.
- Investigate and resolve collection differences in coordination with store and finance teams.
- Ensure timely accounting of daily store sales and collections in the ERP.
- Track pending collections, settlement differences, and unidentified receipts.

3. GST & Statutory Accounting

- Ensure proper accounting and reconciliation of GST on store sales and purchases.
- Verify GST-related information in POS/ERP invoices and accounting records.
- Reconcile sales and tax collections with relevant GST reports and records.
- Coordinate with the central finance/tax team for GST-related data, reconciliations, and queries.
- Ensure proper documentation and accounting of applicable TDS transactions.
- Support statutory, internal, and external audits by providing store-level financial information and supporting documents.

4. Inventory & Stock Control

- Monitor and reconcile store inventory between physical stock, POS, ERP, and financial records.
- Track inward and outward stock movements at store level.
- Monitor stock transfers between stores, warehouse, and other locations.
- Ensure all stock transfers are properly documented and recorded in the ERP.
- Reconcile stock transfer quantities between the sending and receiving locations.
- Identify transfer-in-transit, unreceived stock, excess/short stock, and other inventory discrepancies.
- Conduct periodic inventory reconciliation and physical verification.
- Investigate stock shortages, excesses, damages, losses, and other inventory variances.
- Ensure inventory variances remain within approved company tolerance levels.
- Coordinate with Store, Warehouse, Supply Chain, and Retail Operations teams to resolve inventory differences.
- Maintain proper audit trails for all inventory adjustments and stock movements.

5. Cost of Goods Sold (COGS) & Inventory Accounting

- Monitor and reconcile Cost of Goods Sold (COGS) for individual stores and the overall business.
- Ensure correct accounting of inventory purchases, stock transfers, sales, returns, and inventory adjustments.




- Reconcile opening stock + purchases/stock receipts – closing stock with the appropriate COGS records.
- Analyze store-level gross margins and identify unusual fluctuations.
- Ensure correct valuation and accounting treatment of inventory as per company policies.
- Coordinate with the central finance and inventory teams for accurate COGS reporting.
- Support preparation of store-wise and company-level gross profit/margin reports.

6. Store Expenses & Expense Control

- Monitor and account for all store operating expenses.
- Verify expense bills, approvals, supporting documents, and accounting classification.
- Track store-wise expenses against approved budgets wherever applicable.
- Identify unusual, duplicate, unsupported, or unauthorized expenses.
- Maintain petty cash records and conduct regular petty cash reconciliation.
- Ensure timely recording and settlement of store expenses.
- Prepare store expense MIS and highlight significant variances to management.
- Support management in identifying opportunities for better cost control across stores.

7. Store-wise P&L; & Financial Reporting

- Prepare and maintain store-wise Profit & Loss (P&L;) statements.
- Analyze store-level:
- Sales
- COGS
- Gross Profit
- Store expenses
- Operating expenses
- Profitability

- Compare actual performance with budgets, targets, and previous periods.
- Identify major variances and provide explanations to management.
- Prepare monthly store financial MIS for Head Office.
- Ensure all store transactions are accurately captured before monthly closure.

8. Balance Sheet & Head Office Reporting

- Ensure proper accounting of store-level transactions impacting the Balance Sheet.
- Reconcile store-related receivables, payables, cash, bank balances, inventory, advances, fixed assets, and other balance sheet accounts.
- Prepare schedules and supporting reconciliations for Head Office reporting.
- Ensure all store accounts are reconciled before monthly/periodic financial closing.
- Coordinate with the central accounts team for correct classification and accounting of store transactions.
- Support preparation of company-level financial statements by ensuring accurate store-level financial data.

9. Store Audit & Operational Controls

- Conduct periodic financial and operational audits of offline retail stores.
- Verify:
- Cash balances
- POS sales
- Cash/UPI/card collections
- Store expenses
- Petty cash
- Inventory
- Stock transfers
- Billing records
- Fixed assets
- Supporting documentation

- Conduct surprise checks and physical verification wherever required.
- Identify financial leakages, process gaps, control weaknesses, and operational risks.
- Investigate discrepancies and coordinate with store teams for corrective action.
- Prepare detailed audit reports and share findings with management.
- Track audit observations until closure.
- Escalate significant financial, inventory, compliance, or control issues to management.

10. Vendor Reconciliation & Payments

- Perform monthly vendor reconciliations for store-related and operational vendors.
- Verify vendor invoices, purchase documents, approvals, and supporting records.
- Reconcile vendor ledgers with invoices, payments, credit notes, debit notes, and outstanding balances.
- Identify and resolve unmatched invoices, duplicate entries, and payment discrepancies.
- Maintain vendor payment records and coordinate with the finance team for timely settlement.
- Ensure proper TDS/GST accounting wherever applicable.

11. Bank & Payment Reconciliation

- Perform regular bank reconciliations for store-related bank transactions.
- Reconcile bank credits with POS sales, UPI/card settlements, cash deposits, and other receipts.
- Identify unidentified credits, pending settlements, bank charges, and timing differences.
- Follow up with relevant teams for timely resolution of unreconciled items.

12. Fixed Asset Accounting & Reconciliation

- Maintain fixed asset master data in the ERP.
- Ensure physical assets at stores are properly tagged, recorded, and mapped.
- Reconcile the Fixed Asset Register with ERP records and the General Ledger.
- Conduct periodic physical verification of store assets.
- Identify missing, damaged, transferred, or incorrectly recorded assets.
- Support asset capitalization, transfer, disposal, and accounting activities.
- Coordinate with stores and Head Office for asset-related discrepancies.

13. Omni-Channel Retail Accounting

- Support accounting and reconciliation processes for omni-channel retail operations.
- Understand and reconcile transactions arising from offline stores, online channels, click-and-collect, returns, exchanges, and inter-channel inventory movements, wherever applicable.
- Ensure sales,



collections, inventory, and returns are correctly accounted for across relevant channels.
- Reconcile channel-wise sales and inventory movements with ERP/POS records.
- Coordinate with retail, e-commerce, warehouse, and finance teams to resolve cross-channel discrepancies.

14. Team & Store Coordination

- Coordinate closely with Store Managers and Retail Operations teams for accurate accounting and timely submission of records.
- Liaise with Finance, Accounts, Retail, Warehouse, Supply Chain, and Operations teams.
- Provide guidance to store teams on accounting, reconciliation, documentation, and control procedures.
- Follow up on pending reconciliations, discrepancies, audit observations, and documentation.
- Support process training for store teams wherever required.

15. MIS, Analysis & Management Reporting

- Prepare regular MIS covering:
- Store-wise sales
- Cash collections
- UPI/card collections
- Sales vs. collections
- Store expenses
- Inventory
- Stock transfers
- Inventory variances
- COGS
- Gross margin
- Store-wise P&L;
- Vendor outstanding
- Audit observations

- Prepare Excel-based reports, reconciliations, dashboards, and variance analysis.
- Highlight unusual trends, financial discrepancies, control weaknesses, and potential risks to management.
- Ensure timely and accurate submission of reports to Head Office.

16. Audit & Compliance Support

- Support internal and external audits relating to store operations and accounts.
- Prepare audit schedules, reconciliations, supporting documents, and explanations.
- Ensure compliance with company accounting policies and internal controls.
- Assist in resolving audit queries and implementing corrective actions.
- Maintain proper documentation and audit trails for all store financial transactions.

Candidate Profile

- 5+ years of experience in Accounts, Finance, Store Audit, Retail Finance, or Retail Accounting.
- Prior experience in offline retail / fashion / lifestyle / apparel / D2C retail will be preferred.
- B.Com / M.Com qualification.
- Strong hands-on experience in Tally ERP is mandatory.
- Experience with Genesis ERP or other retail/ERP systems is preferred.
- Strong practical knowledge of retail accounting and bookkeeping.
- Experience in POS sales and collection reconciliation.
- Strong understanding of cash, UPI, card, and digital payment reconciliation.
- Experience in inventory reconciliation and stock transfer accounting.
- Good understanding of COGS, inventory valuation, gross margin, and store profitability.
- Experience in preparing store-wise P&L; and MIS.
- Working knowledge of Balance Sheet reconciliation and month-end closing.
- Good knowledge of GST, TDS, and statutory accounting requirements.
- Experience in vendor and bank reconciliation.
- Experience in fixed asset accounting and physical verification.
- Strong audit and internal control orientation.
- Good command of MS Excel, including reconciliations, Pivot Tables, lookups, and MIS reporting.
- Robust analytical, coordination, follow-up, and communication skills.
- Willingness to travel across stores as required.

Must-Have Skills

- Tally ERP
- Genesis ERP / ERP systems
- Retail accounting & bookkeeping
- POS sales reconciliation
- Cash / UPI / card reconciliation
- Sales vs. collection reconciliation
- GST & TDS
- Store audit
- Inventory & stock reconciliation
- Stock transfer / inventory movement
- COGS & inventory accounting
- Store expense accounting
- Store-wise P&L;
- Balance Sheet reconciliation
- Bank reconciliation
- Vendor reconciliation
- Fixed asset accounting
- MIS & management reporting
- Internal & external audit support
- MS Excel
- Store and Head Office coordination

Good-to-Have Skills

- Experience in fashion, lifestyle, apparel, footwear, or D2C retail.
- Experience with multi-store / multi-location retail operations.
- Experience in omni-channel retail accounting.
- Knowledge of online-to-offline and inter-store inventory movements.
- Experience with physical inventory verification and stock audits.
- Experience with physical asset tagging and mapping.
- Working knowledge of Excel-based dashboards and automated MIS.
- Knowledge of approved inventory variance controls.
- Experience in identifying financial leakages and strengthening store-level internal controls.
- Experience supporting annual financial audits and statutory audits.

Key Performance Areas (KPIs)

- Accuracy and timeliness of daily store accounting.
- Daily POS sales and collection reconciliation.
- Cash/UPI/card reconciliation and reduction of unexplained variances.
- Accuracy of inventory and stock transfer records.
- Timely resolution of inventory discrepancies.
- Accuracy of COGS and store-wise gross margin.
- Timely preparation of store-wise P&L; and MIS.
- Control and monitoring of store expenses.
- Timely vendor and bank reconciliations.
- Closure of store audit observations.
- Accuracy of GST/TDS-related accounting data.
- Timely and accurate reporting of store accounts to Head Office.
- Compliance with company accounting and internal control policies.

📌 Store Audit and Accounts Executive (India)
🏢 PinnacleU
📍 India