Production Team Head Wedding & Events

Department: Production / Event Operations
Designation: Production Team Head
Reporting To: Operations Manager / Director
Industry: Wedding Planning & Event Management

The Production Team Head is responsible for planning, coordinating, and executing all production-related activities for weddings, receptions, and special events. The role involves managing production teams, coordinating with vendors, supervising event setups, ensuring quality standards, controlling costs, and delivering events according to client expectations and approved timelines.

Key Responsibilities

1.

Plan and execute production activities for weddings, receptions, destination weddings, and corporate events.

Prepare production schedules, setup plans, and event execution timelines.

Ensure all event requirements are completed within the agreed deadlines.

Coordinate stage fabrication, wedding backdrops, mandap setups, lighting, sound, floral arrangements, and decorative installations.

Conduct site inspections and ensure venue readiness before the event.

Lead and supervise production supervisors, technicians, decorators, fabricators, and setup crew.

Allocate manpower and responsibilities based on event requirements.

Monitor team performance, attendance, discipline, and productivity.

Provide guidance and training to team members.

Ensure adequate manpower is available for simultaneous events.

3

Coordinate with decorators, florists, lighting and sound teams, fabricators, rental suppliers, and other service providers.

Communicate production requirements, specifications, and delivery schedules.

Monitor vendor performance, work quality, and timely delivery.

Resolve vendor-related issues and ensure smooth coordination at event venues.

4

Plan and arrange materials, props,



furniture, stage structures, decorative items, and equipment.

Maintain proper records of inventory, material movement, and returns.

Ensure materials are packed, transported, and delivered safely to venues.

Minimize material damage, wastage, and unnecessary expenses.

Coordinate with the warehouse and logistics teams.

5

Ensure all production installations meet approved designs and quality standards.

Verify stage finishing, decoration quality, lighting arrangements, and overall presentation.

Ensure protected installation of stages, trusses, electrical equipment, and suspended decorations.

Monitor compliance with venue safety rules and applicable technical requirements.

Conduct final inspections before handing over the venue for the event.

6

Monitor production expenses against approved budgets.

Control manpower, transportation, material, fabrication, and vendor costs.

Identify opportunities to reuse materials and reduce wastage.

Report additional expenses and obtain the required approvals.

Supervise setup, execution, maintenance, and dismantling activities.

Ensure the production team follows the event schedule and client-approved designs.

Coordinate with wedding planners, event managers, and client representatives.

Handle last-minute changes, technical issues, and production emergencies.

Ensure timely completion of setup and safe clearance after the event.





Prepare production plans, manpower schedules, material lists, and daily progress reports.

Maintain records of event expenses, material usage, damages, and vendor performance.

Coordinate with Design, Planning, Procurement, Warehouse, Logistics, and Event Operations teams.

Report production progress and challenges to management.

Diploma or degree in Event Management, Production, Interior Design, Civil Engineering, or a related field is preferred.

5–8 years of relevant experience in wedding production, event production, exhibition setup, stage fabrication, or large-scale event operations.

At least 2–3 years of experience leading a production team or supervising event setup operations.

Experience handling multiple vendors, manpower, materials, and event deadlines.

Practical knowledge of stage structures, décor installations, lighting, sound, logistics, and venue operations.

Production planning and execution

Team leadership and manpower management

Vendor coordination and negotiation

Budget control and cost optimization

Inventory and logistics management

Problem-solving and decision-making

Time management and communication

Attention to detail and quality control

Ability to work under pressure and manage multiple events

Key points

On-time completion of event setup

Production quality and client satisfaction

Adherence to approved production budgets

Manpower and material utilization

Reduction in material damage and wastage

Vendor performance and coordination

Compliance with safety requirements

Timely dismantling and material return

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Flexible schedule
- Paid sick time
- Paid time off

Work Location: In person

📌 Production Team Manager (Vadavalli)
🏢 The Event Today
📍 Vadavalli