Company Name: Nature Homes Builders & Developers LLP
Department: Executive Office / Administration
Designation: Executive Assistant to CEO
Reporting To: Chief Executive Officer (CEO)
Location: Jaipur, Rajasthan
Industry: Real Estate

1. Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide executive-level administrative and coordination support. The candidate will be responsible for managing the CEO’s schedule, coordinating meetings, handling confidential information, tracking important assignments, and ensuring smooth communication between the CEO and various departments.

2. Key Responsibilities

A. Calendar & Meeting Management

- Manage the CEO’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, including scheduling, reminders, and follow-ups.
- Prepare meeting agendas, presentations, minutes of meetings (MOMs), and action points.
- Track pending tasks and ensure timely completion of assigned responsibilities.

B. Executive & Administrative Support

- Assist the CEO in day-to-day administrative and operational activities.
- Prepare reports, presentations, letters, emails, and other official documents.
- Organize business travel, hotel bookings, transportation, and related arrangements.
- Maintain and organize important documents, records, and executive correspondence.

C. Interdepartmental Coordination

- Coordinate with departments such as Sales, HR, Accounts, Marketing, and Construction to collect updates and information.
- Follow up with department heads on tasks and commitments assigned by the CEO.
- Maintain a tracker of significant decisions, deadlines, and ongoing projects.
- Ensure timely communication of instructions and updates to the concerned team members.

D. Reporting & Documentation

- Prepare daily, weekly, and monthly reports as required by the CEO.
- Consolidate departmental updates and present information in a clear and structured format.




- Maintain trackers for ongoing projects, key deliverables, and management-level assignments.
- Assist in preparing management presentations and business review reports.

E. Communication & Correspondence

- Handle emails, phone calls, and official correspondence on behalf of the CEO, wherever authorized.
- Draft professional communications, reminders, and follow-up messages.
- Act as a coordination point between the CEO, employees, clients, vendors, and other stakeholders.
- Ensure timely responses and proper communication flow across relevant parties.

F. Confidentiality & Professional Conduct

- Maintain strict confidentiality of sensitive business, financial, employee, and management information.
- Handle important documents and business communications with discretion.
- Exercise sound judgment while prioritizing tasks and managing urgent requests.
- Maintain professionalism, accuracy, and a high standard of workplace conduct.

G. Business & Operational Coordination

- Assist in tracking key business activities, management decisions, and project-related updates.
- Coordinate site visits, client meetings, and other business engagements when required.
- Follow up on important assignments to ensure timely execution.
- Identify coordination gaps and suggest improvements in administrative processes.

3. Educational Qualifications

- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or a relevant postgraduate qualification will be an advantage.

4. Experience Required

- 3–6 years of experience in executive assistance, management support, administration, or a similar role.




- Previous experience supporting a CEO, Director, or senior management executive will be preferred.
- Experience in the real estate, construction, or infrastructure industry will be an added advantage.

5. Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational, coordination, and time-management abilities.
- Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
- Ability to prepare professional reports, presentations, and meeting minutes.
- Strong follow-up skills and attention to detail.
- Ability to prioritize multiple tasks and work under tight deadlines.
- Skilled email drafting and business communication skills.
- High levels of discretion, confidentiality, and accountability.
- Proactive problem-solving and decision-making abilities.

6. Key Performance Indicators (KPIs)

Performance will be evaluated based on:

- Effective management of the CEO’s calendar and meetings.
- Timely completion and follow-up of assigned tasks.
- Accuracy and quality of reports, presentations, and documentation.
- Timely collection of departmental updates and management information.
- Effective coordination between the CEO and different departments.
- Adherence to deadlines and management instructions.
- Confidentiality and professionalism in handling sensitive information.
- Overall efficiency in executive and administrative support.

7. Preferred Candidate Profile

The ideal candidate should be dependable, professionally mature, proactive, and capable of working closely with senior management. The candidate must possess excellent coordination and follow-up skills, maintain confidentiality, and ensure that the CEO’s priorities, meetings, and assignments are managed efficiently. The ability to anticipate requirements, take ownership of responsibilities, and maintain structured reporting systems will be highly valued.

Pay: ₹14,000.00 - ₹53,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Jaipur)
🏢 Nature Homes & Spaces
📍 Jaipur