About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Founding Partner to provide high-level administrative, operational, and executive support in a remote work workplace.

The ideal candidate will act as a trusted partner to the Founding Partner, managing schedules, coordinating meetings, handling confidential information, tracking priorities, and ensuring smooth day-to-day operations. This role requires excellent communication skills, strong time management, discretion, and the ability to work independently while managing multiple responsibilities.

Key Responsibilities

1. Executive & Administrative Support

- Manage the Founding Partner’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, prepare agendas, and maintain follow-up notes.
- Manage emails, correspondence, reminders, and action items, ensuring timely responses and follow-ups.
- Organize domestic and international travel arrangements, including flights, accommodation, and itineraries, as required.
- Prepare presentations, reports, documents, meeting briefs, and other executive materials.

2. Coordination & Follow-Up

- Act as the primary point of coordination between the Founding Partner, internal teams, clients, and external stakeholders.
- Track important tasks, deadlines, commitments, and deliverables to ensure timely completion.
- Follow up with team members and stakeholders on pending assignments and decisions.
- Maintain task trackers, meeting records, and status reports to keep priorities on track.
- Proactively identify scheduling conflicts, operational gaps, and potential delays.

3. Communication & Stakeholder Management

- Draft professional emails, business correspondence, and meeting communications.
- Handle phone calls, meeting invitations, and stakeholder coordination professionally.
- Maintain effective communication with clients, business associates, vendors, and team members.




- Ensure clear, timely, and professional communication on behalf of the Founding Partner.

4. Research & Business Support

- Conduct online research and compile information for meetings, business decisions, and presentations.
- Prepare summaries, reports, and briefing documents as required.
- Assist with project coordination, business development activities, and special assignments.
- Support the Founding Partner in monitoring key business priorities and ongoing initiatives.

5. Confidentiality & Remote Operations

- Handle sensitive business information and confidential documents with the highest level of discretion.
- Maintain organized digital files, records, and documentation.
- Use online collaboration and productivity tools to ensure smooth remote coordination.
- Maintain availability during agreed working hours and provide timely updates on tasks and priorities.

Required Qualifications & Experience

- Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
- 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar executive support role.
- Prior experience supporting a Founder, Founding Partner, CEO, Director, or senior executive will be an advantage.
- Experience working remotely and coordinating with multiple stakeholders independently.
- Excellent written and verbal communication skills.
- Strong organizational, planning, multitasking, and follow-up abilities.
- High standards of professionalism, confidentiality, and attention to detail.





Skills & Competencies

- Excellent calendar, inbox, and time management.
- Strong written communication and professional email drafting.
- Proficiency in Microsoft Office or Google Workspace, including Excel/Sheets, Word/Docs, PowerPoint/Slides, Outlook, or Google Calendar.
- Familiarity with task management and collaboration tools such as Asana, Trello, Notion, Slack, or similar platforms.
- Ability to prioritize urgent and important tasks in a fast-paced environment.
- Strong problem-solving skills and a proactive, ownership-driven approach.
- Ability to work independently, anticipate requirements, and exercise sound judgment.
- High level of integrity and discretion when handling confidential information.

What Success Looks Like in This Role

- The Founding Partner’s calendar, meetings, and priorities are managed efficiently.
- Important tasks, commitments, and deadlines are tracked and followed up without repeated reminders.
- Communication and coordination are timely, accurate, and professional.
- Documents, records, and executive information are well organized and readily accessible.
- The Founding Partner can focus on strategic and business-critical activities with confidence in the day-to-day support provided.

Ideal Candidate Profile

We are looking for someone who is dependable, resourceful, mature, and exceptionally organized. The ideal candidate is a self-starter who takes ownership of responsibilities, anticipates the Founding Partner’s needs, handles competing priorities calmly, and maintains a high level of professionalism in a remote working environment.

If you are someone who thrives on organization, proactive coordination, and enabling senior leadership to operate more effectively, we would love to hear from you.

Pay: Up to ₹50,000.00 per month

Benefits:

- Flexible schedule
- Work from home

Work Location: Remote

📌 Executive Assistant (India)
🏢 MI Capital Services
📍 India