Key Responsibilities

1. Executive Secretary & Personal Assistant

- Manage the management team's calendar, appointments, meetings, and schedules.
- Handle emails, phone calls, follow-ups, documentation, and confidential information.
- Coordinate meetings with colleges, companies, clients, and business partners.
- Prepare meeting agendas, minutes of meetings, reports, and follow-up action plans.
- Ensure timely completion of tasks assigned by management.

2. HR & Recruitment

- Coordinate recruitment, candidate screening, interview scheduling, and onboarding.
- Maintain employee records, attendance, leave information, and HR documentation.
- Coordinate employee engagement, performance follow-ups, and internal communications.
- Support internship recruitment drives and student coordination activities.
- Assist in HR policies, staff allocation, and workforce planning.

3. Management & Operations

- Monitor day-to-day business operations and ensure smooth execution of activities.
- Coordinate with internal teams, colleges, companies, and external stakeholders.
- Track project progress, deadlines, targets, and operational reports.
- Follow up with team members to ensure assigned responsibilities are completed.
- Identify operational issues and coordinate with management to resolve them.

4. Event Management & Coordination

- Plan and coordinate seminars, workshops, internship drives, mentorship programmes, hackathons, and startup events.
- Coordinate with colleges, speakers, sponsors, vendors, volunteers, and participants.
- Handle event logistics, registrations, scheduling, and on-site execution.
- Prepare event presentations, reports, promotional materials, and post-event follow-ups.
- Be available to travel and work at event venues when required.

5. Presentation & Communication

- Prepare professional PowerPoint presentations, proposals, reports,



and business documents.
- Present company services, internship programmes, and collaboration proposals to colleges and companies.
- Communicate confidently with senior management, HR professionals, faculty members, students, and clients.
- Draft professional emails, letters, meeting notes, and business proposals.

6. Client Handling & Relationship Management

- Build and maintain relationships with colleges, companies, HR teams, clients, and business partners.
- Respond to client enquiries and coordinate timely resolutions.
- Conduct follow-ups, schedule meetings, and maintain client databases.
- Support institutional partnerships and domestic and international internship collaborations.
- Ensure qualified communication and a positive client experience.

7. Sales, Marketing & Business Development

- Identify potential clients, colleges, companies, and business opportunities.
- Conduct outreach calls, emails, meetings, and follow-ups.
- Promote Thozhil's internship programmes and related services.
- Support lead generation, partnership development, and sales conversion.
- Assist with marketing campaigns, promotional activities, and business presentations.
- Track leads, sales targets, client responses, and business development progress.

8. Travel & Field Activities

- Travel to colleges, companies, client locations, and event venues as required.
- Represent the organisation professionally during meetings, events, and institutional visits.




- Coordinate travel schedules, meetings, and field operations.
- Be flexible to travel within Tamil Nadu and other locations based on business requirements.

Required Qualifications & Skills

- Bachelor's degree in Business Administration, Management, HR, Commerce, or a related field.
- Previous experience in executive assistance, HR, operations, administration, sales, marketing, or business development.
- Strong verbal and written communication skills in English.
- Proficiency in MS Office, especially PowerPoint, Word, and Excel.
- Excellent presentation, negotiation, coordination, and interpersonal skills.
- Strong organisational skills with the ability to multitask and prioritise responsibilities.
- Ability to handle clients and senior-level stakeholders confidently.
- A proactive, responsible, target-oriented, and solution-focused attitude.
- Willingness to travel as required.

Preferred Candidate Profile

- Candidates with experience in startups, educational institutions, recruitment, training, or event management are preferred.
- Experience in client acquisition, institutional partnerships, or sales will be an advantage.
- Candidates who can independently manage multiple responsibilities and work closely with the leadership team are encouraged to apply.

Key Performance Indicators (KPIs)

- Timely completion of management-assigned tasks.
- Recruitment and HR coordination efficiency.
- Successful planning and execution of events.
- Client satisfaction and relationship management.
- Number of qualified leads generated and business opportunities developed.
- Quality of presentations, reports, and communication.
- Timely follow-up on meetings, leads, and operational activities.

Pay: ₹20,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Secretary to Management – HR, Operations, Events & Business Development (Nandanam)
🏢 Oneyes Infotech Solutions
📍 Nandanam