Prowebmatrix is seeking a highly organized, trustworthy, professional, and proactive Personal Secretary to provide administrative and executive support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining confidential records, and ensuring the smooth execution of daily executive activities.

Key Responsibilities

- Manage the executive's daily schedule, appointments, meetings, and reminders.
- Handle emails, phone calls, messages, and official correspondence professionally.
- Coordinate meetings, prepare agendas, record minutes, and track action items.
- Organize business travel, itineraries, accommodation, and related arrangements.
- Maintain confidential documents, reports, records, and executive files.
- Follow up with department heads and team members regarding assigned tasks and deadlines.
- Prepare presentations, reports, letters, and other business documents.
- Coordinate communication between the executive office, clients, employees, and business partners.
- Monitor pending tasks and provide regular status updates to management.
- Assist with administrative activities, special projects, and business operations as required.
- Ensure sensitive business and personal information remains confidential.
- Handle urgent assignments efficiently and prioritize tasks according to management's instructions.

Required Skills

- Excellent written and verbal communication skills.
- Strong time management, organization, and multitasking abilities.
- Proficiency in email, Microsoft Office or Google Workspace, spreadsheets, and calendar tools.




- Professional etiquette and effective interpersonal skills.
- High levels of integrity, discretion, reliability, and accountability.
- Ability to work independently and handle confidential information responsibly.
- Strong follow-up skills and attention to detail.

Qualifications & Experience

- Minimum qualification: Graduate preferred.
- Previous experience as a Personal Secretary, Executive Assistant, Administrative Assistant, or Office Coordinator is an advantage.
- Freshers with exceptional organizational and communication skills may also apply.
- Knowledge of business operations, executive coordination, and qualified correspondence is preferred.

Key Performance Expectations

- Accurate scheduling and timely reminders.
- Efficient coordination of meetings and executive commitments.
- Timely follow-up on assigned tasks and management instructions.
- Professional handling of correspondence and documentation.
- Strict confidentiality and responsible information management.
- Reliable reporting and completion of administrative responsibilities.

Reporting Structure

The Personal Secretary will report directly to the designated executive and coordinate with relevant departments as authorized.

Ideal Candidate

The ideal candidate is disciplined, dependable, discreet, detail-oriented, and capable of managing executive responsibilities with professionalism. The candidate must demonstrate sound judgment, respect organizational hierarchy, and maintain confidentiality in all official matters.

Pay: ₹5,000.00 - ₹21,000.00 per month

Benefits:

- Flexible schedule

Work Location: In person

📌 Personal Secretary (Indiranagar)
🏢 Prowebmatrix
📍 Indiranagar