Key Job Duties (JD's)

1. Fee Management

- Manage student fee collection and maintain accurate fee records.
- Generate fee receipts and maintain fee registers (manual or software-based).
- Monitor outstanding fees and follow up with parents for timely payments.
- Maintain records of fee concessions, scholarships, and refunds.
- Prepare daily, monthly, and annual fee collection reports.

2. Day-to-Day Accounting

- Maintain daily accounts including cash book, bank book, and ledgers.
- Record all receipts, payments, and journal entries.
- Prepare vouchers for payments and receipts.
- Maintain proper documentation for all financial transactions.
- Verify bills and invoices before processing payments.

3. Bank & Cash Handling

- Handle cash transactions and maintain petty cash records.
- Deposit collected fees into the bank.
- Prepare bank reconciliation statements periodically.
- Monitor bank balances and coordinate with banks when required.

4. Payroll Processing

- Prepare monthly salary statements for teaching and non-teaching staff.
- Maintain staff salary records including deductions and allowances.
- Process statutory deductions such as PF, ESI, and Professional Tax (if applicable).
- Generate salary slips and maintain payroll registers.

5. Purchase & Expense Management

- Maintain records of purchases and expenses.
- Verify purchase orders, delivery notes, and vendor bills.
- Process vendor payments as per approval.
- Maintain inventory and asset purchase records.

6. Financial Reporting

- Prepare monthly, quarterly,



and annual financial statements.
- Assist in preparation of annual budgets.
- Provide financial data to management when required.
- Maintain expense analysis reports.

7. Audit & Compliance

- Assist auditors during internal and external audits.
- Maintain proper records required for audits.
- Ensure compliance with financial policies and statutory requirements.
- Maintain records related to taxes such as TDS and GST (if applicable).

8. Documentation & Record Maintenance

- Maintain organized filing of all financial records.
- Keep digital and physical records updated.
- Maintain student financial records securely.
- Ensure confidentiality of financial data.

9. Coordination & Communication

- Coordinate with school departments for financial requirements.
- Handle parent queries related to fees and payments.
- Communicate with vendors regarding payments and invoices.
- Support school administration in financial matters.

Skills Required

- Knowledge of basic accounting principles
- Proficiency in Tally ERP, MS Excel, and accounting software
- Valuable numerical and analytical skills
- Attention to detail and accuracy
- Time management and organizational skills
- Communication skills
- Ability to maintain confidentiality

Educational Qualification

- Bachelor of Commerce (B.Com) – Preferred
- Certification in Tally or Accounting Software – Advantage
- Knowledge of MS Excel and basic taxation preferred

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Accounts Manager (Thane)
🏢 Gautam Singhania Global School
📍 Thane