Job Description – IT Tender Manager

Experience: 7–10 Years
Department: Tendering / Business Development
Employment Type: Full-Time
Job Location: Karve Nagar,Pune
Company Name: Probit Softech Pvt Ltd

Job Summary

We are looking for an experienced and detail-oriented IT Tender Manager with 7–10 years of experience in managing end-to-end tendering processes for IT products, software solutions, IT services, and government or private-sector projects. The candidate will be responsible for identifying suitable tender opportunities, preparing technical and commercial bids, ensuring compliance with tender requirements, coordinating with internal teams, and managing submissions within defined deadlines.

The ideal candidate should have strong knowledge of government e-procurement portals, GeM, tender documentation, bid management, and contract coordination.

Key Responsibilities1. Tender Identification and Analysis

- Identify and evaluate relevant IT tender opportunities from government departments, PSUs, public-sector organizations, and private companies.
- Monitor tender portals such as GeM, CPPP, and various state government e-procurement portals.
- Analyze tender documents, eligibility criteria, technical specifications, financial requirements, and submission deadlines.
- Conduct bid/no-bid assessments based on business objectives and company eligibility.

2. Tender Documentation and Bid Preparation

- Prepare, review, and manage complete tender documentation, including technical bids, commercial bids, and financial proposals.
- Prepare compliance statements, eligibility documents, technical specifications, declarations, undertakings, and other required annexures.
- Coordinate the preparation of EMD (Earnest Money Deposit), bid security, bank guarantees, and tender fees, wherever applicable.
- Ensure all tender documents meet the prescribed formats, terms, conditions, and submission requirements.
- Prepare pricing documents in coordination with the finance, sales, and technical teams.

3. Government E-Procurement and GeM

- Manage end-to-end tender submissions through the Government e-Marketplace (GeM), Central Public Procurement Portal (CPPP), and other relevant e-procurement portals.
- Handle vendor registration, product/service listings, bid participation, reverse auctions, and related portal activities, as applicable.
- Manage digital signatures (DSC),



online document uploads, and electronic bid submissions.
- Track corrigenda, pre-bid meeting updates, clarifications, and tender amendments.

4. Technical and Commercial Coordination

- Coordinate with technical, sales, finance, legal, and management teams to gather required information and approvals.
- Work with technical teams to prepare technical proposals, solution descriptions, implementation plans, and supporting documents.
- Review commercial terms, pricing, payment conditions, penalties, warranties, and service-level requirements.
- Ensure that bids are commercially competitive and technically compliant.

5. Compliance and Contract Management

- Ensure compliance with tender eligibility criteria, government procurement policies, and applicable statutory requirements.
- Maintain updated company documents, including GST registration, PAN, incorporation certificates, financial statements, turnover certificates, work orders, and experience certificates.
- Coordinate contract documentation, purchase orders, agreements, and performance bank guarantees after tender awards.
- Track contract milestones, delivery schedules, renewal dates, and other contractual obligations.

6. Tender Tracking and Reporting

- Maintain a comprehensive tender database and documentation repository.
- Track submitted bids, technical evaluations, financial evaluations, bid results, and award status.
- Prepare regular reports on tender participation, success rates, upcoming opportunities, and business pipeline.
- Analyze competitor pricing, market trends, and tender outcomes to improve future bidding strategies.

Required Skills and Qualifications

- 7–10 years of relevant experience in IT tender management, bid management, or government procurement.
- Strong experience handling government and PSU tenders for IT products, software, IT infrastructure, or IT services.
- Hands-on experience with GeM, CPPP, and other government e-procurement portals.
- Excellent knowledge of tender documentation,



bid preparation, compliance matrices, and commercial proposals.
- Experience handling EMD, bank guarantees, tender fees, and performance security requirements.
- Understanding of government procurement procedures, eligibility conditions, and contract terms.
- Proficiency in MS Excel, MS Word, and PowerPoint.
- Strong documentation, coordination, negotiation, and analytical skills.
- Excellent written communication and attention to detail.
- Ability to manage multiple tenders simultaneously and meet strict deadlines.

Preferred Qualifications

- Bachelor’s degree in Business Administration, Commerce, Engineering, Information Technology, or a related field.
- Experience in IT companies, system integration firms, software development companies, or IT service providers.
- Familiarity with bid pricing, financial evaluation criteria, and reverse auctions.
- Experience coordinating with government departments, PSUs, and enterprise clients.
- Knowledge of ISO certifications, MSME/Udyam documentation, and other tender-related compliance requirements, where applicable.

Key Performance Indicators (KPIs)

- Number of eligible tenders identified and submitted.
- Tender submission accuracy and compliance rate.
- On-time submission of bids.
- Technical qualification and bid success rate.
- Tender-to-order conversion ratio.
- Quality and completeness of tender documentation.
- Timely completion of post-award documentation and contract formalities.

Key Competencies

- End-to-end tender and bid management
- Government procurement and e-tendering
- Technical and commercial proposal preparation
- Compliance and documentation management
- Stakeholder coordination
- Deadline management and multitasking
- Analytical thinking and problem-solving

What We Offer

- Opportunity to work on significant IT projects and government tenders.
- A collaborative and growth-oriented work setting.
- Opportunities to contribute to business expansion and strategic bidding initiatives.

Ideal Candidate: An experienced IT tendering professional capable of independently managing the complete tender lifecycle, from opportunity identification and bid preparation to submission, evaluation, award, and post-award coordination.

Pay: ₹15,000.00 - ₹60,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 IT Tender/GEM Manager (Pune)
🏢 Probit Soft
📍 Pune