Job Objective

To manage sales accounting, customer ledger reconciliation, debtors monitoring, timely collection follow-ups, and related accounting activities to ensure accurate sales records, effective credit control, and timely realization of outstanding receivables.

Key Responsibilities

1. Sales Accounting & Billing

- Prepare and process sales invoices, credit notes, and debit notes accurately and within stipulated timelines.
- Verify sales orders, customer details, pricing, applicable GST, HSN codes, and other relevant documentation.
- Ensure proper accounting of domestic and export sales, including applicable tax and statutory requirements.
- Coordinate with the sales, dispatch, and logistics teams for timely invoicing and documentation.
- Maintain proper records of sales transactions, returns, discounts, and other adjustments.

2. Debtors Management & Receivables

- Monitor customer outstanding balances and maintain an updated debtor ageing report.
- Follow up with customers and the sales team for timely collection of outstanding payments.
- Track payments against agreed credit periods and highlight overdue balances.
- Monitor customer credit limits and payment terms and escalate potential credit risks to the reporting manager.
- Reconcile customer accounts and resolve discrepancies relating to invoices, payments, deductions, and credit notes.
- Ensure timely allocation and accounting of customer receipts, advances, and on-account payments.
- Identify long pending and disputed receivables and coordinate for their resolution.

3. Reconciliation & MIS Reporting

- Perform periodic reconciliation of customer ledgers and customer confirmations, wherever required.
- Prepare and circulate daily/weekly collection reports and periodic debtor ageing reports.
- Provide sales, outstanding receivables, overdue balances, and collection status reports to management.
- Track collection targets against actual collections and highlight significant deviations.
- Assist in month-end and year-end closing activities relating to sales and receivables.

4.



GST & Documentation Compliance

- Ensure accurate GST reporting-related data for sales invoices, credit notes, and amendments.
- Coordinate for reconciliation of sales records with GSTR-1 and other relevant GST records, as applicable.
- Ensure proper maintenance of supporting documents for sales transactions, customer balances, and collections.
- Assist in audit requirements and provide supporting schedules and documents to internal and external auditors.

5. Coordination & Process Improvement

- Coordinate with sales, dispatch, logistics, and other internal teams to resolve billing and collection issues.
- Maintain systematic records and ensure timely updating of accounting entries in the ERP/accounting system.
- Identify opportunities to improve invoicing accuracy, debtor follow-ups, reconciliation, and reporting processes.
- Support automation of routine reports and receivables tracking wherever feasible.

Required Qualifications & Experience

- B.Com / M.Com or equivalent qualification in Accounting or Finance.
- Approximately 1-2 years of relevant experience in sales accounting and debtor management.
- Working knowledge of GST and sales accounting procedures.
- Proficiency in MS Excel and accounting software such as Tally, SAP or an ERP system.
- Good communication, reconciliation, follow-up, and analytical skills.

Key Performance Indicators (KPIs)

- Timely and accurate sales invoicing.
- Reduction in overdue receivables and long-pending outstanding balances.
- Achievement of collection targets within agreed credit periods.
- Timely completion of debtor reconciliations.
- Accuracy and timely submission of debtor ageing and collection MIS.
- Timely resolution of customer billing and account-related disputes.
- Compliance with internal accounting controls and documentation requirements.

Pay: ₹20,000.00 - ₹25,000.00 per month

Perks:

- Provident Fund

Ability to commute/relocate:

- Andheri, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Location:

- Andheri, Mumbai, Maharashtra (Required)

Work Location: In person

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