Job Description: Project Management Intern

Role Overview

The Project Management Intern supports Project/Program Managers in tracking, coordinating, and reporting on cross-functional New Product Development (NPD) projects. This is a hands-on role offering direct exposure to project trackers, work breakdown structures (WBS), design-review documentation, and day-to-day use of project management tools — with growing ownership as the internship progresses. It''s a strong fit for someone building toward a project management career and wanting to apply classroom or certification knowledge (e.g., PMP) to live, fast-moving engineering programs.

Department: Program Management Office (PMO) / R&D;

Position Level: Intern

Reporting to: Project Manager

Location: Corporate Office

Duration: 6 months-1year

Key Responsibilities

1. Project Tracking & Reporting

• Tracker Maintenance: Maintain and update project trackers and WBS (task status, owners, target dates) across active NPD programs.

• Status Reporting: Assist in preparing weekly/monthly project status reports and dashboards for leadership review.

• Action Item Follow-up: Track action items and decisions coming out of design reviews and meeting minutes (MOMs), and follow up with owners through to closure.

2. Tool & Process Support

• Zoho Projects: Support day-to-day use and upkeep of Zoho Projects (or equivalent PM tool) for task tracking, timelines, and reporting; help set up Gantt charts/timelines and task dependencies.

• Templates & Standards: Help standardise templates for WBS, MOM, and status reporting so they''re consistent across projects.

• Data Hygiene:



Keep tracked data (dates, owners, statuses) accurate and current, flagging stale or conflicting entries.

3. Cross-functional Coordination

• Status Collection: Coordinate with Engineering, SCM, and other cross-functional teams to collect status updates and surface delays or blockers early.

• Meeting Support: Support scheduling and documentation of design reviews and project meetings — agendas, minutes, and follow-ups.

4. Process Improvement

• Gap Identification: Spot gaps in current tracking or reporting processes and suggest practical improvements.

• PM Best Practices: Bring PMP-aligned fundamentals (scope, schedule, risk, and stakeholder management) into day-to-day tracking work.

Candidate Profile & Qualifications

Education & Certifications

• Education: Pursuing or recently completed a Bachelor''s or Master''s degree in Engineering, Business Administration, or a related field.

• Certification: PMP certification preferred (CAPM, or actively studying for PMP, is also welcome) — not mandatory to apply.

Tools & Technical Competencies

• Zoho Projects: Working knowledge of Zoho Projects preferred; willingness and ability to learn it quickly is essential if not already familiar.

• Other Zoho Tools:



Exposure to Zoho CRM, Zoho Creator, or similar Zoho suite tools is a plus.

• Office Tools: Comfortable with MS Excel/Google Sheets for tracking, and PowerPoint/Slides for reporting.

• PM Fundamentals: Understanding of core project management concepts — WBS, Gantt charts, milestones, RACI — from coursework, certification study, or self-learning.

Experience

• Prior Experience: No prior work experience required. Academic project coordination (capstone projects, student club/event management) or a prior internship involving planning and tracking is a plus.

Soft Skills

• Proactive Communicator: Comfortable following up with multiple stakeholders to get status updates without needing to be chased.

• Rapid Learner: Able to quickly pick up new tools (e.g., Zoho Projects) and internal processes.

• Ownership Mindset: Treats trackers and reports as the team''s source of truth, not just paperwork.

• Organised & Detail-Oriented: Able to track multiple work-streams and details without losing sight of deadlines.

Key Performance Indicators (KPIs) / Learning Outcomes

• Tracker Accuracy: Percentage of project trackers updated on time and accurately.

• Action Item Closure: Percentage of MOM action items followed up to closure by their target date.

• Tool Adoption: Successful setup and maintenance of at least one live project in Zoho Projects by the end of the internship.

• Stakeholder Feedback: Positive feedback from project/program managers on coordination support and reliability.

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📌 Project Management Intern (Navi Mumbai)
🏢 ideaForge Technology
📍 Navi Mumbai