Executive Assistant-MD’s Office

Purpose & Overall Relevance For The Organization

To ensure that the Managing Director’s administrational and operational tasks are being

fulfilled in a skilled and efficient manner.

Key Responsibilities

• Manage the calendar, schedule meetings and, prepare agendas and assist the MD in staying on track with the daily schedule.
• Responsible for travel arrangements and requirements, including obtaining visas respectively.
• Provides smooth communication between the MD’s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.
• Communicates directly and on behalf of the MD with Board members and other Directors on matters relating to the MD.
• Assist MD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.




• Manage all incoming requests into the MD’s office (via mail, phone or email), and making sure they are addressed.
• Successfully completes critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to lead effectively.
• Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.
• Discreet and confidential handling of sensitive company information.
• Work with internal audiences and MD’s direct reports to ensure agendas and deadlines are met.
• Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
• Documenting minutes of Senior Leadership Team meetings and other meetings as required.
• Responsible for arranging any MD’s offsite meetings and other functions.
• Undertake s

📌 Executive Assistant- MD's Office (Gurugram)
🏢 Adidas
📍 Gurugram