• Invoice Preparation & Processing
•
• Accurately prepare customer invoices based on sales orders, contracts, or delivery notes.
• Ensure invoices are in line with company pricing, tax, and discount policies.
• Maintain timelines for invoicing to ensure timely revenue recognition.
• Data Entry & Record Maintenance
•
• Enter invoice data into ERP or accounting software (SAP, WMS).
• Maintain organized and accurate invoice records for auditing and reconciliation.
• Verification & Reconciliation
•
• Verify billing details such as GST, PAN, customer details, and delivery records.
• Coordinate with internal teams (sales, dispatch, customer service) to validate invoice data.
• Reconcile discrepancies in billing or payments with clients and internal stakeholders.
• Reporting
•
• Generate weekly/monthly invoicing reports for management.
• Provide data to support financial reporting, audits, and GST filings.
• Compliance & Documentation
•
• Ensure invoices comply with statutory requirements (GST, TDS, etc.).
• Keep updated with changes in tax and invoicing regulations.
• Process Improvement
•
• Suggest and implement improvements in the invoicing workflow for better accuracy and efficiency.
• Minimize manual errors and work towards automation (if applicable).