Role & responsibilities -

Roles & responsibilities:

- To attend office guest, maintain good hospitalities and maintain guest records.
- To be responsible for communication, handle daily phone calls, E-mails. Maintain contact Database.
- To address communication, resolve issue on timely i.e. Bill payment, Porting.
- To do general correspondence effectively Inward & outward reports.
- To coordinate for courier with all departments.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.)
- Provide basic and accurate information in-person and via phone/email
- To do travel booking – As & When required.
- To maintain smoothly directors office administration.
- To maintain records of Directors in systematic ways.
- Assist HR Dept. to Process recent hires, terminations, transfers, promotions, leave of absence and existing employee changes related to payroll.
- Greet and welcome guests/visitors as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.




- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Provide basic and accurate information in-person and via phone/email.
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Perform all other tasks assigned by the HR Head.

Preferred candidate profile -

Male / Female, Any graduate.

- Professional attitude and appearance.
- Solid written and verbal communication skills (English, Marathi, Hindi).
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills & Team Player Skill.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Computer basic skills ( Word, Excel, PPT)

📌 Front Desk Administrator (Pune)
🏢 Vijaya Management
📍 Pune