Role & responsibilities

Administrative and Executive Support

- Provide administrative and operational support to the Managing Directors Office.
- Manage daily office activities, correspondence, and administrative requirements.
- Coordinate meetings, appointments, schedules, and follow-ups as required.
- Assist in preparing meeting agendas, presentations, reports, and other official documents.

Documentation and Record Management

- Prepare, organize, maintain, and update physical and digital records.
- Handle scanning, printing, photocopying, and digitization of documents.
- Ensure proper naming, filing, indexing, and storage of scanned documents for easy retrieval.
- Maintain systematic records of confidential files, letters, reports, agreements, and other official documents.
- Ensure documents are complete, accurate, and properly maintained.

Correspondence and Communication

- Draft, format, and proofread official letters, emails, memos, and other communications.
- Coordinate with internal departments and external stakeholders on behalf of the Managing Directors Office.
- Track incoming and outgoing correspondence and ensure timely responses and follow-ups.

Coordination and Follow-up

- Coordinate with various departments to collect information, reports, and required documents.
- Follow up on pending tasks, approvals, and action items assigned by the Managing Director.
- Maintain records of instructions and decisions and monitor their implementation.
- Ensure timely communication of updates to the concerned departments.

Data Entry and Reporting

- Enter,



update, and maintain information in spreadsheets, databases, and office management systems.
- Prepare status reports, summaries, trackers, and other documents as required.
- Verify the accuracy and completeness of data before submission.
- Assist in compiling information for management reviews and presentations.

Confidentiality and Compliance

- Maintain strict confidentiality of sensitive business information, management decisions, and official correspondence.
- Ensure the safe handling, storage, and authorized sharing of documents.
- Follow company policies and procedures relating to documentation, record retention, and information security.

General Office Administration

- Manage the dispatch and receipt of documents, couriers, and official communications.
- Maintain stationery and other office supplies required for the smooth functioning of the office.
- Support other administrative activities and special assignments entrusted by the Managing Director.
- Ensure all assigned tasks are completed accurately and within stipulated timelines.

Preferred candidate profile

- Positive organizational and documentation skills.
- Proficiency in MS Office, particularly Word, Excel, and Outlook.
- Knowledge of scanning, digital filing, and electronic document management.
- Strong written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Professionalism, discretion, and a high level of confidentiality.

📌 Walk-in || Executive Intern (New Delhi)
🏢 Muthoot Finance
📍 New Delhi