Role & responsibilities

Job Responsibilities:

1. Travel Management (Domestic & International):

- Manage and oversee end-to-end travel activities for both domestic and international travel.
- Coordinate travel requirements for employees and consultants in alignment with business needs.
- Determine travel preferences, including schedules, and convenience.
- Ensure all bookings are in line with company policies, budgets, and service expectations.
- Ensure strict adherence to company travel policies, SLAs, and SOPs while finalizing bookings.
- Validate budgets and ensure economical and cost-effective travel arrangements.
- Obtain necessary approvals from project teams and respective business unit heads prior to booking.
- Handle rescheduling or modifications to travel plans before or during trips.
- Book flights, hotels, FOREX, travel insurance, airport transfers, and car rentals as required.
- Liaise with travel agents and vendors to ensure cost-effective and productive travel arrangements.

2. Travel Compliance & Documentation:

- Ensure strict adherence to company travel policies and cost optimization.
- Provide employees with complete travel kits, including itinerary, FOREX, insurance, and required documentation.
- Verify travel approvals, hotel bills, and vendor invoices.
- Validate travel costs and expenses as per project requirements (billable vs. non-billable).

3. Mobility & Immigration Coordination:





- Act as the point of contact for employee mobility-related queries.
- Coordinate with the immigration team for visa processing and travel related to visa stamping.
- Gather and manage documentation required for international travel.

4. Financial Management & Reconciliation:

- Manage travel bookings using the company credit card and reconcile monthly statements.
- Forward cost approvals to the finance team and follow up on payments.
- Identify discrepancies in expenses and coordinate with employees for resolution.
- Maintain accurate financial records for audit and compliance purposes.
- Assist finance with travel budgeting and expense tracking.

5. Travel Settlements & Expense Management:

- Coordinate with finance for timely reimbursements and travel settlements.
- Track pending claims and follow up for closure.
- Verify and monitor FOREX advance settlements and assist employees in completing them.
- Ensure submission of travel vendor bills to finance and follow up on payouts.

6. Ticketing System & Issue Resolution:

- Manage and resolve tickets raised in the internal ticketing system.
- Prioritize and assign tickets based on urgency and impact.
- Provide timely updates to stakeholders and ensure SLA adherence.
- Maintain ticket logs and generate reports on performance and closures.

Preferred candidate profile

Immediate Joiners preferred , F2F Interview Mandatory

📌 Travel Desk Executive ( Lead Level ) (Chennai)
🏢 ACL Digital
📍 Chennai