Job Description Accounts Receivable (E-Commerce)

Company: BIBA Fashion Limited
Department: Finance & Accounts
Location: Gurgaon, Sector 59
Job Type: Full-Time, Work from Office

Job Summary

BIBA Fashion Limited is looking for a detail-oriented and proactive Accounts Receivable professional to manage e-commerce collections, payment reconciliations, marketplace settlements, and outstanding receivables across various online sales channels. The role will involve coordinating with e-commerce marketplaces, payment gateways, internal teams, and finance stakeholders to ensure timely collections, accurate accounting, and effective resolution of payment discrepancies.

Key Responsibilities

1. Accounts Receivable Management

- Manage end-to-end accounts receivable activities for the e-commerce business.
- Monitor outstanding payments, ageing reports, and pending receivables across various online platforms.
- Ensure timely follow-ups with marketplaces, aggregators, and other e-commerce partners for pending payments.
- Maintain accurate customer and marketplace account ledgers.

2. Marketplace & Payment Reconciliation

- Reconcile marketplace settlements against sales, returns, cancellations, refunds, and credit notes.
- Verify commission, logistics charges, promotional deductions, penalties, TCS, TDS, and other marketplace deductions.
- Reconcile payment gateway collections and ensure accurate recording of receipts.
- Identify short payments, excess deductions, duplicate deductions, and settlement mismatches, and coordinate for timely resolution.

3. E-Commerce Platform Management

- Handle receivables and reconciliations for platforms such as Myntra, Ajio, Amazon, Flipkart, Nykaa Fashion, and the company's D2C website, as applicable.
- Download and analyse settlement reports, sales reports, return reports,



and payment statements from marketplace portals.
- Track orders delivered but not settled and investigate discrepancies in marketplace payment cycles.
- Ensure proper accounting of COD and prepaid order collections.

4. MIS & Reporting

- Prepare daily, weekly, and monthly reports on collections, outstanding receivables, ageing, and reconciliation status.
- Maintain platform-wise and channel-wise receivables trackers.
- Highlight overdue payments, unresolved deductions, and potential revenue leakages to the reporting manager.
- Support month-end closing and provide accurate receivables data for financial reporting.

5. Coordination & Issue Resolution

- Coordinate with marketplace finance teams, key account managers, and seller support teams to resolve payment issues.
- Work closely with internal E-Commerce, Sales, Customer Service, and Finance teams to resolve discrepancies related to returns, refunds, and settlements.
- Maintain supporting documentation for claims, debit notes, credit notes, and payment disputes.
- Follow up on claims and ensure timely recovery of disputed amounts.

6. Compliance & Process Improvement

- Ensure accurate accounting and documentation in accordance with company policies.
- Support GST/TDS/TCS reconciliations and statutory compliance requirements.
- Assist with internal and statutory audits by providing relevant reconciliations and supporting documents.




- Identify opportunities to automate reconciliations and improve the efficiency of e-commerce receivables processes.

Required Qualifications & Experience

- Bachelor's degree in Commerce (B.Com); M.Com, MBA Finance, or equivalent qualification preferred.
- 6-10 years of relevant experience in Accounts Receivable, E-Commerce Finance, Marketplace Reconciliation, or Collections.
- Experience working with e-commerce marketplaces such as Myntra, Ajio, Amazon, Flipkart, or similar platforms.
- Strong knowledge of settlement reconciliation, outstanding receivables, payment gateways, and marketplace deductions.
- Good working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and reconciliation techniques.
- Experience with ERP/accounting systems such as SAP, Oracle, Tally, or similar platforms is preferred.

Key Skills

- Solid analytical and numerical skills.
- High attention to detail and accuracy.
- Excellent follow-up and coordination skills.
- Ability to investigate discrepancies and drive timely closure.
- Strong ownership of collections and reconciliation activities.
- Ability to manage multiple platforms and deadlines simultaneously.

Key Performance Indicators (KPIs)

- Timely completion of marketplace and payment gateway reconciliations.
- Reduction in overdue receivables and outstanding settlement amounts.
- Timely identification and recovery of short payments and excess deductions.
- Accuracy of accounts receivable ageing and MIS reports.
- Timely closure of marketplace claims and payment disputes.
- Timely completion of month-end reconciliations.

Interested candidates with relevant experience in E-Commerce Finance and Marketplace Reconciliation may apply with their updated CV.

📌 Assistant Account Manager (Gurugram)
🏢 Rangriti
📍 Gurugram