Position: Office Administrator

Department: Administration

Company: C Prompt Solutions Pvt. Ltd.

Location: Hyderabad

Employment Type: Full time

Reporting To: HR & Admin Manager / Management

Job SummaryThe Office Administrator will be responsible for managing daily office operations, facilities, housekeeping, pantry, security, vendor coordination, office supplies, and general administrative activities to ensure a smooth and organized workplace.

Key Responsibilities1. Office Operations

- Manage day-to-day office activities and ensure smooth functioning.
- Maintain office cleanliness, discipline, and workplace standards.
- Coordinate office opening, closing, and access management.
- Handle visitor management, courier services, and office communication.

2. Facility & Housekeeping Management

- Supervise housekeeping staff, office boys, pantry staff, and security guards.
- Monitor staff attendance, duty timings, and work performance.
- Ensure proper maintenance of meeting rooms, workstations, and common areas.
- Coordinate repair and maintenance of office equipment and facilities.

3. Vendor Management

- Coordinate with facility management agencies and other service providers.
- Follow up on pending maintenance, internet, electrical, plumbing, and other service issues.
- Verify vendor attendance and service delivery.
- Maintain vendor details, quotations, invoices, and service records.

4. Office Supplies & Asset Management

- Maintain stationery, pantry supplies, and other office consumables.
- Track company assets, equipment, and inventory records.




- Monitor stock levels and raise purchase requests when required.
- Maintain issue and return records for office assets.

5. Administrative Documentation

- Maintain office files, registers, bills, invoices, and purchase records.
- Prepare daily, weekly, and monthly administrative reports.
- Maintain visitor, courier, housekeeping, and maintenance registers.
- Coordinate with HR and Accounts for administrative payments and documentation.

6. Employee & Department Coordination

- Support employees with office-related requirements.
- Coordinate meeting arrangements, seating, and workplace facilities.
- Assist HR with onboarding arrangements, ID cards, and employee assets.
- Report operational issues and pending requirements to management.
- Qualifications & ExperienceAny graduate; a degree in Business Administration is preferred.
- 0–3 years of experience in office administration or facility management.
- Freshers with good coordination and communication skills may apply.
- Basic knowledge of MS Excel, Word, email, and Google Sheets.
- Required SkillsStrong coordination and organizational skills.
- Vendor and facility management.
- Inventory and record maintenance.
- Communication and problem-solving.
- Time management and multitasking.
- Attention to detail and workplace discipline.
- Key Performance Indicators (KPIs)Smooth day-to-day office operations.
- Timely resolution of maintenance and facility issues.
- Proper supervision of housekeeping, pantry, and security staff.
- Accurate maintenance of assets and office supplies.
- Timely vendor coordination and administrative reporting.

📌 HR Admin Executive (Hyderabad)
🏢 C Prompt Solutions
📍 Hyderabad