GeM Tender Specialist Roles & Responsibilities

1. Tender Identification

- Monitor GeM regularly for relevant tenders, bids, and Reverse Auctions.
- Identify opportunities matching the company's products/services.
- Track tender deadlines, bid validity, eligibility criteria, and technical specifications.
- Maintain a daily/weekly tender opportunity tracker.

2. Tender Evaluation

- Review complete tender documents, including:
- Technical specifications
- Eligibility criteria
- Turnover requirements
- OEM authorization requirements
- Experience requirements
- EMD/PBG requirements
- Delivery timelines
- Warranty/AMC requirements

- Conduct a Go/No-Go analysis before participating.

3. Bid Preparation

- Prepare and submit GeM bids accurately within deadlines.
- Coordinate with Sales, Presales, Finance, OEMs, and Management for required information.
- Prepare technical compliance sheets and commercial bid documents.
- Collect OEM authorization letters, datasheets, certificates, declarations, and other supporting documents.
- Ensure all uploaded documents comply with tender requirements.

4. Commercial & Pricing Coordination

- Coordinate with the sales and finance teams to finalize competitive pricing.
- Calculate margins, taxes, freight, installation, warranty, AMC and other applicable costs.
- Participate in Reverse Auctions when authorized.
- Monitor competitor pricing and market conditions where appropriate.

5. Compliance & Documentation

- Ensure the company meets all GeM seller and tender compliance requirements.
- Verify GST, PAN, MSME, OEM, experience and other statutory documents.




- Maintain updated tender documentation and company certificates.
- Ensure there are no discrepancies between technical and commercial submissions.

6. Tender Submission & Tracking

- Submit bids before the closing date and time.
- Track bid status, technical evaluation, financial evaluation and award status.
- Respond to clarifications or queries raised by the buyer.
- Track corrigendums and amendments and take necessary action.

7. Post-Bid Activities

- Track L1 status and contract/order award.
- Coordinate with the sales/project team after order receipt.
- Support Purchase Order/Contract processing.
- Track Performance Security/PBG, order acceptance and delivery requirements.
- Maintain records of successful and unsuccessful bids.

8. MIS & Reporting
Prepare regular reports such as:

- Daily GeM tender report
- Tender participation report
- Open/closing tender tracker
- Bid status report
- L1/L2 analysis
- Order conversion report
- Lost tender analysis
- Revenue and margin report
- Upcoming tender pipeline

Key Skills Required

- Strong knowledge of GeM portal and government procurement
- Tender/bid management
- Technical and commercial bid preparation
- MS Excel and documentation
- Strong attention to detail
- Positive coordination and follow-up skills
- Knowledge of GST and basic government tender procedures
- Negotiation and commercial understanding
- Ability to work under strict deadlines
- Knowledge of IT hardware products such as HP, Dell, Lenovo, HPE, servers, laptops, desktops, printers and networking products is an advantage.

📌 Tender Executive-GEM Portal (IT Hardware) (Chennai)
🏢 Snew Computers
📍 Chennai