We are looking for a well-organized, proactive, and professional *Executive Assistant to the Directors* to provide high-level administrative, coordination, and organizational support to the management team.

The ideal candidate should be capable of handling multiple priorities, coordinating with internal and external stakeholders, maintaining confidentiality, and ensuring smooth day-to-day activities for the Directors.

Key Responsibilities

* Manage and maintain the Directors’ *daily calendar, appointments, meetings, and schedules*.

* Coordinate and schedule internal and external meetings with clients, vendors, partners, and other stakeholders.

* Prepare meeting agendas, presentations, reports, and other documents as required.

* Take meeting notes/minutes and follow up on *action items and pending tasks*.

* Handle *emails, correspondence, calls, and communications* on behalf of the Directors when required.

* Coordinate with different departments to ensure timely completion of tasks assigned by the Directors.

* Maintain and organize key documents, records, reports, and confidential information.

* Assist Directors with *travel arrangements, hotel bookings, transportation, and itineraries*.

* Track important deadlines, meetings, follow-ups, and commitments.

* Prepare and maintain daily/weekly status reports and updates.

* Support the Directors in business-related coordination and administrative activities.

* Follow up with employees, clients, vendors,



and other stakeholders on behalf of the management.

* Handle confidential and sensitive information with *utmost discretion*.

* Assist in preparing presentations, Excel reports, MIS, and business-related documents.

* Perform other administrative and coordination responsibilities as assigned by the Directors.

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Required Skills & Qualifications

* Graduate in any discipline.

* *2–4 years of experience* as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.

* Excellent *verbal and written communication skills*.

* Strong organizational and time-management skills.

* Good working knowledge of *MS Office – Word, Excel, PowerPoint, and Outlook/Gmail*.

* Ability to manage multiple tasks and priorities simultaneously.

* Strong follow-up and coordination skills.

* Professional attitude and ability to interact confidently with senior management and external stakeholders.

* High level of *confidentiality, integrity, and discretion*.

* Good attention to detail and problem-solving ability.

* Ability to work independently with minimal supervision.

The ideal candidate should be:

* *Proactive and well-organized*

* Presentable and professional

* Excellent at follow-ups and coordination

* Comfortable communicating with senior management

* Good at managing schedules and deadlines

* Flexible and adaptable to changing priorities

* Trustworthy and capable of handling confidential information

📌 Secretary / Executive Assistant (Mumbai)
🏢 Quantumpod Technologies Private
📍 Mumbai