Store Executive – HVAC Industry

Job Title: Store Executive

Department: Stores / Inventory / Supply Chain

Industry: HVAC (Heating, Ventilation, and Air Conditioning)

Reporting To: Store Manager / Project Manager / Procurement Manager

Job Location: Bahadurgarh, Haryana

Salary : 40000 to 50000 Monthly

Job Summary The Store Executive will be responsible for managing day-to-day store operations, including the receipt, storage, issuance, and inventory control of HVAC materials, spare parts, tools, and equipment. The role ensures proper material availability for project execution, accurate inventory records, and timely coordination with procurement, site teams, and vendors.

Key Responsibilities1. Material Receiving and Inspection

- Receive HVAC materials, equipment, and spare parts from suppliers.
- Verify quantities against purchase orders, delivery challans, and invoices.
- Inspect materials for physical damage, specifications, and quality.
- Prepare and maintain Goods Receipt Notes (GRNs).
- Report discrepancies, shortages, and damaged materials to the concerned department.

1. Inventory and Stock Management

- Maintain accurate stock records in ERP software or Excel.
- Monitor stock levels and coordinate for timely replenishment.
- Conduct periodic physical stock verification and reconcile discrepancies.
- Maintain minimum and maximum stock levels for critical materials.
- Ensure proper identification, labeling, and storage of materials.

1. HVAC Material Handling

Manage inventory of HVAC-related materials, including:
- Copper pipes, refrigerant pipes, and insulation materials.
- GI ducts, duct accessories, dampers, and adaptable ducts.
- VRF/VRV units, split ACs, AHUs, FCUs, and ventilation equipment.
- Refrigerants, filters, thermostats, and control cables.
- Electrical items, motors, compressors, valves, and fittings.
- Installation tools, consumables,



and maintenance spares.

1. Material Issuance and Dispatch

- Issue materials to technicians, installation teams, and project sites against authorized material requisitions.
- Prepare Material Issue Notes (MINs), gate passes, and delivery challans.
- Maintain records of material transfers between stores and project sites.
- Track returned, unused, excess, and defective materials.
- Ensure proper documentation of material dispatches.

1. Documentation and Reporting

- Maintain GRNs, stock registers, material requisitions, issue slips, and return notes.
- Prepare daily, weekly, and monthly inventory reports.
- Maintain records of tools and equipment issued to employees.
- Support internal audits and stock reconciliation.
- Maintain records of scrap, warranty items, and rejected materials.

1. Storekeeping and Safety

- Ensure systematic storage and proper housekeeping in the store.
- Follow FIFO/FEFO principles wherever applicable.
- Handle materials safely and protect equipment from moisture, dust, and physical damage.
- Follow company safety procedures and applicable material-handling guidelines.
- Ensure safe storage and handling of refrigerants and other regulated materials.

1. Coordination

- Coordinate with procurement, accounts, project managers, site engineers, technicians, and suppliers.
- Follow up on pending deliveries and material shortages.
- Support project teams by ensuring the timely availability of required materials.
- Assist in identifying slow-moving, obsolete,



and excess inventory.

Required Qualifications
- Diploma or graduate degree in Supply Chain Management, Commerce, Mechanical Engineering, or a related field.
- ITI or equivalent technical qualification may be considered based on experience and company requirements.

Experience
- 2–5 years of experience in storekeeping, inventory control, or material management.
- Experience in the HVAC, MEP, construction, or engineering industry is preferred.
- Freshers may be considered for junior-level positions.

Required Skills
- Knowledge of HVAC materials, spare parts, and equipment.
- Valuable inventory management and documentation skills.
- Working knowledge of MS Excel and ERP/SAP inventory modules.
- Knowledge of GRN, material requisitions, stock registers, and material issue procedures.
- Good coordination, communication, and organizational skills.
- Attention to detail and ability to manage multiple material requirements.

Key Performance Indicators (KPIs)
- Inventory accuracy and stock reconciliation.
- Timely issuance of materials to project sites.
- Reduction in material loss, damage, and stock discrepancies.
- Timely preparation of GRNs and inventory reports.
- Proper control of excess and slow-moving stock.
- Compliance with store procedures and safety requirements.

Preferred Candidate: A detail-oriented professional with experience in HVAC or MEP material management who can maintain accurate inventory records and ensure uninterrupted material availability for project execution. I can also customize this JD for a specific role, such as a Store Executive for an HVAC project site, HVAC manufacturing company, or HVAC spare-parts warehouse.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule

Work Location: In person

📌 Store Executive HVAC Industry (Bahadurgarh)
🏢 KNS AIR SYSTEMS
📍 Bahadurgarh