1.

Guest House

Accommodation &

- Logistics

- Identify and arrange suitable residential accommodation on rental basis and establish a fully functional guest house with required furniture, fixtures and utilities for site engineers.

- Coordinate with Legal Department and property owner for lease agreement execution and provide end-to-end logistics support.

- Deploy and manage 24x7 cook(s), helpers and janitorial staff to provide breakfast, lunch and dinner services for engineers and project staff.

- Deploy housekeeping personnel and ensure guest house hygiene, cleanliness and upkeep at all times.

- Regular Assessment and Monitoring, infrastructure upkeep. Facility management.

2.

Staff Transportation

Management

- Arrange transportation for engineers between guest house and site office on a daily basis.

- Arrange vehicles for engineers to visit project sites, client offices and other official locations.

- Provide dedicated transportation support for client representatives as required.

- Maintain vehicle log sheets and utilization records for accurate monthly billing and cost control. Implement controls to prevent misuse and optimize the fleet expenses.

- Ensure GPS installation and monitoring for all site vehicles to prevent misuse and improve operational visibility.

3.

Labour

License &

- Statutory Compliance Ring Main Project

- Coordinate with client representatives to obtain documents required for labour license and statutory compliance.

- Ensure 100% Safety at the site administration level and track the near miss incidents regularly.



Highlight high risk areas and recommend improvement measures within the purview of administration.

- Support Legal Compliance In-charge in online labour license application processes.

- Liaise with Labour Department officials, including Joint Director offices where required, to facilitate timely approvals and compliance.

- Supervise the attendance management systems and CCTV systems (if available).

4.

Site Office

Maintenance, F&B; &

- Administration, stakeholder Management.

- Ensure overall maintenance of site office infrastructure covering both technical and non-technical requirements.

- Deploy and supervise office support staff for housekeeping, pantry and tea/coffee services.

- Ensure installation and maintenance of CCTV surveillance systems for office and employee safety.

- Coordinate with project managers, RCMs, site engineers, Admin Manager, functional heads to strengthen site administration experience. Improve NPS Scores

- Mentor and guide site admin contract staffs / 3rd part employees supporting admin activities for improved performances & compliance.

5. Printing, Stationery &

- Office Supplies

- Ensure adequate availability of printers, consumables, stationery and office supplies.





- Monitor stock levels and coordinate procurement to avoid operational disruptions.

6. Site Imprest &

- Accounts Administration

- Maintain site imprest funds to meet day-to-day operational requirements.

- Annual Budget preparation & regular monthly reviews.

- Track expenses, maintain supporting records and coordinate with Accounts Department for replenishment and reconciliation.

7. MIS, Process &

- Systems, Documentation &
- Audits

- Maintain proper documentation related to Site administration and compliance requirements. Ensure propert record-keeping and audit compliance at sites/facility.

- Define site administration SoPs and sustainable systems. Identify the gaps, recommend improvements and ensure corrective actions.

- Comply to ISO (internal & external audits)

- Prepare and present Weekly/Monthly/Quarterly/Annual MIS reports as deemed applicable within the team/department. Provide analytical insights on budget utilization, cost trends and operational efficiency

Preferred candidate profile

Educational Qualification :

- Graduation / Post Graduation in any stream

- Facility Management exposure with a minimum of 5yrs.

Soft Skills &

- Language Proficiency

- Strong leadership in handling field work and team coordination skills

- Budgeting &
- Cost control expertise

- Timely MIS reporting and analytical skills

- Vendor Management

- Problem solving & quick decision making ability

- Positive Communication in Local Language (Tamil), English and Hindi.

- Willingness to travel within the City (Project Zones)

📌 Site Administrator (Chennai)
🏢 WABAG
📍 Chennai