SALES & OPERATIONS COORDINATOR – Company: K9 Warriors Pvt. Ltd.

Position: Sales & Operations Coordinator Department: Sales & Operations Experience Required: Minimum 2 Years KEY RESPONSONSIBILITIES• Support the Sales and Operations teams in managing day-to-day business activities and client requirements.

- Prepare and manage Quotations, Proforma Invoices, Purchase Orders (PO), Sales Orders (SO), Work Orders, and other commercial documents .
- Review Purchase Orders received from clients and verify product details, quantity, pricing, GST, delivery terms, payment terms, and other commercial conditions.
- Create and process Sales Orders against confirmed client Purchase Orders and coordinate further execution.
- Prepare professional quotations according to client requirements, approved pricing, specifications, and commercial terms.
- Follow up with clients regarding quotations, approvals, Purchase Orders, payments, dispatches, deliveries, and pending documentation .
- Provide complete backend and coordination support to the Sales team for enquiries, quotations, orders, client follow-ups, and order closures.
- Maintain proper records and trackers for enquiries, quotations, POs, SOs, invoices, payments, dispatches, and outstanding orders .
- Coordinate with Accounts for invoicing, GST documents, payment status, outstanding payments, credit notes, and reconciliation requirements.
- Coordinate with Procurement and Vendors regarding product availability, pricing, purchase requirements, dispatch schedules, and delivery timelines.
- Coordinate with Logistics for transportation, dispatch, delivery challans, e-way bills, LR details, and proof of delivery.
- Monitor every confirmed order from enquiry stage to quotation, PO, procurement, dispatch, invoicing,



delivery, payment, and final closure .
- Coordinate with internal departments including Sales, Operations, Accounts, Procurement, HR, Logistics, and Management.
- Handle client communication through professional emails, calls, WhatsApp, and official correspondence.
- Maintain strong and regular client follow-ups to ensure timely conversion of enquiries and closure of pending orders.
- Support preparation of sales reports, order reports, outstanding reports, client-wise business reports, and monthly MIS.
- Assist in preparing client presentations, price comparisons, product details, commercial proposals, and supporting documents.
- Coordinate manpower, field requirements, deployment-related documentation, attendance, and other operational activities whenever required.
- Support GeM, tender, bid, and procurement-related documentation as assigned by management.
- Assist with vendor quotations, comparative statements, negotiations, and procurement coordination.
- Maintain proper filing and documentation of all commercial and operational records. OFFICE COORDINATION RESPONSIBILITIES• Coordinate day-to-day office activities and ensure smooth communication between departments.
- Handle routine administrative and office coordination requirements.
- Maintain office records, documentation, correspondence, and follow-up trackers.
- Coordinate meetings,



client visits, vendor visits, and internal schedules whenever required.
- Follow up with employees and departments for pending tasks and update management on progress.
- Ensure timely completion of assigned operational and administrative activities.
- Coordinate with vendors and service providers for routine office and operational requirements.
- Support management with reports, data, documentation, and business-related follow-ups.
- Identify operational delays or issues and coordinate with the concerned department for immediate resolution. SALES SUPPORT RESPONSIBILITIES• Respond to sales enquiries and coordinate with clients for requirement details.
- Share product information, quotations, company profiles, catalogues, and commercial offers with clients.
- Maintain and regularly update the sales enquiry and follow-up database.
- Follow up on open quotations and support the Sales team in converting enquiries into confirmed orders.
- Coordinate with existing clients for repeat orders and upcoming requirements.
- Track sales orders, expected deliveries, outstanding payments, and pending commercial approvals.
- Assist management in preparing sales data, business reports, and customer follow-up reports.
- Maintain skilled relationships with existing and prospective clients through timely communication and coordination. CANDIDATE REQUIREMENTS• Minimum 2 years of relevant experience in Sales Coordination, Operations, Office Coordination, Commercial Coordination, or a similar role.
- Strong practical knowledge of Quotation, PO, SO, Invoice, Proforma Invoice, and Order Processing .
- Good understanding of the complete **Sales Order Cycle

📌 Senior Sales Coordinator (Gurugram)
🏢 K9 Warriors Private
📍 Gurugram