Senior Accounts Executive – COD Reconciliation

Department: Finance

Experience: Minimum 5 years

Qualification: Semi-Qualified CA / M.Com / B.Com

Role Summary

We are looking for a detail-oriented Senior Accounts Executive to manage the daily Cash on Delivery (COD) reconciliation for our hyperlocal orders. The role ensures that every COD order is accurately matched against the cash collected by delivery riders, the amount deposited in the bank, and the corresponding entries in the books of accounts. The objective is to identify discrepancies, track outstanding amounts, and ensure timely closure of all reconciliation exceptions.

Key Responsibilities

- COD Reconciliation

- Reconcile daily hyperlocal COD orders across delivered orders, cash collected by riders, bank deposits, and system/book entries.
- Track rider-wise and store/location-wise COD collections and outstanding balances.
- Identify cash shortages, excess collections, unmatched deposits, and pending settlements, and follow up until closure within the agreed TAT.
- Reconcile cancelled, returned (RTO), and undelivered orders to ensure that cash is neither incorrectly booked nor missed.
- Reconcile digital collections made at the doorstep through UPI, QR, or card payments against payment gateway settlements, wherever applicable.

2. Cash Deposits and Monitoring
- Monitor daily cash deposits made by stores and riders and verify them against bank statements.
- Flag delayed or short deposits and escalate deviations to the appropriate stakeholders.
- Maintain deposit slips and supporting documents for audit and verification purposes.

3. Reporting and Accounting




- Pass accounting entries for COD collections, deposits, and adjustments.
- Prepare daily, weekly, and monthly MIS reports covering COD collections, pending amounts, ageing, and reconciliation exceptions.
- Support month-end closing by ensuring accurate and timely reconciliation data.

4. Coordination and Process Improvement
- Coordinate with Operations, store teams, delivery partners, and Finance to resolve reconciliation discrepancies.
- Identify recurring gaps and recommend process improvements and stronger financial controls.
- Support internal and statutory audits by maintaining accurate reconciliation records and supporting documentation.
- Perform other responsibilities as assigned from time to time.

Candidate Profile
- Semi-Qualified CA, M.Com, or B.Com graduate.
- Minimum 5 years of experience in Accounts, with hands-on experience in reconciliation activities.
- Proficiency in MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and handling large datasets.
- Good understanding of basic accounting principles and bank reconciliation processes.
- Robust attention to detail and high integrity when handling cash-related data.
- Good communication and coordination skills to follow up with Operations and delivery teams.
- Ability to meet daily deadlines and work effectively in a time-sensitive environment.

Preferred / Good to Have
- Experience in COD reconciliation within e-commerce, quick commerce, food delivery, or logistics.
- Working knowledge of Tally, SAP, or similar ERP systems.
- Familiarity with payment gateway reports and UPI settlement reconciliation.

📌 Senior Accountant Reconciliation (Mumbai)
🏢 Truemeds
📍 Mumbai