1. Job Summary

Zancot Automation is seeking a responsible and detail-oriented Purchase & Sourcing Executive to obtain supplier prices, source industrial automation spare parts, maintain accurate price records, and coordinate purchases against confirmed customer orders. The employee must verify model numbers, quantities, availability, delivery timelines, and commercial terms before requesting approval to purchase.

1. Key Responsibilities

A.

Supplier

Communication and Price Collection

- Contact existing and new suppliers to obtain quotations for required products and exact model numbers.

- Request and confirm prices, stock availability, minimum order quantities, delivery timelines, payment terms, and warranty conditions.

- Follow up on pending quotations and negotiate for competitive purchase prices.

- Identify alternative suppliers when a product is unavailable or the quoted price is not competitive.

B.

Price

Updating and Record Maintenance

- Enter supplier prices accurately into the company Excel or Google Sheets price list.

- Record model number, brand, supplier name and contact, quoted price, currency, availability, lead time, and quotation date.

- Update the sheet whenever new or revised prices are received and clearly flag unavailable or unconfirmed prices.

- Maintain quotation history and ensure the sales team can identify the latest confirmed purchase price.

C. Sourcing and Purchasing Against Customer Orders

- When a customer order is received, check the required model number, quantity, latest supplier price, availability, and delivery commitment.

- Reconfirm the supplier price and stock before purchase; do not rely on outdated quotations.

- Prepare the purchase details and obtain management approval before placing any order or making a payment commitment.

- After approval, place or coordinate the purchase order and obtain supplier order confirmation.

- Follow up until the supplier dispatches the correct product and quantity.

D.

Product

Verification and Coordination





- Verify model numbers and product specifications carefully before confirming a purchase.

- Request product photos, labels, serial numbers, or other evidence when required for verification.

- Inform management promptly about price changes, stock shortages, long lead times, or supplier concerns.

- Coordinate with the sales, accounts, and logistics teams to support timely fulfilment of customer orders.

E. Reporting

- Maintain daily updates on pending quotations, supplier follow-ups, and purchase requirements.

- Keep records of supplier quotations, approved purchase details, and order status.

- Report sourcing progress, purchase delays, and cost-saving opportunities to management.

1. Products Covered

Industrial automation and electronic spare parts, including PLCs, VFDs/AC drives, servo drives, servo motors, HMIs, sensors, limit switches, controllers, and related industrial components.

1. Skills and Requirements

- Good communication, supplier follow-up, and basic negotiation skills.

- Working knowledge of Microsoft Excel or Google Sheets.

- Ability to search using exact product model numbers and enter data accurately.

- Strong attention to detail, organisation, and time management.

- Freshers may apply if they have positive computer and communication skills; purchase or industrial-spares experience is an advantage.

- Knowledge of PLCs, drives, servo products, sensors, or industrial automation brands is an added advantage.

1. Performance Expectations

- Prices and supplier details are updated accurately and promptly.

- Supplier enquiries are followed up regularly.

- Purchase prices are compared where practical to obtain competitive rates.

- The correct model number and quantity are confirmed before every purchase.

- All purchases follow the company approval process.

- Purchase and quotation records remain complete and easy to verify.

1. Purchase Approval and Control

The employee must not place an order, commit company funds, or make a supplier payment without the required management approval. Before purchase, the employee must confirm the exact model number, quantity, current price, availability, delivery timeline, and applicable commercial terms.

📌 Purchase & Sourcing Executive (Coimbatore)
🏢 Zancot Automation
📍 Coimbatore