Purchase & Supplier Operations Executive

Company: Nayagi Industrial Technologies Private Limited

Location: Puducherry (Pondicherry),

Job Summary

Nayagi Industrial Technologies Private Limited is looking for a detail-oriented and organised Purchase & Supplier Operations Executive to manage purchase order documentation, supplier coordination, Sales Order Confirmation (SOC) verification, delivery follow-ups, invoice coordination, and supplier payment tracking.

The candidate will coordinate with suppliers, sales & accounts team, to ensure timely order processing and effective follow-up on pending activities.

The ideal candidate should have good Excel skills, strong communication and coordination abilities, and experience in purchase operations, procurement coordination, supplier management, or order processing.

Key Responsibilities

- Purchase Order Management

- Send approved purchase orders (POs) to suppliers and track order acknowledgements.
- Maintain Excel trackers for purchase orders, supplier details, order values, currencies, and expected delivery dates.
- Follow up with suppliers for pending order confirmations.
- Maintain updated purchase order records and documentation.

2. Sales Order Confirmation (SOC) Verification
- Obtain and verify Sales Order Confirmations (SOCs) received from suppliers.
- Cross-check part numbers, quantities, prices, specifications, and commercial terms against approved purchase orders.
- Coordinate with suppliers and the Sales Team to resolve discrepancies.

3. Supplier Coordination and Delivery Follow-up




- Monitor supplier lead times and committed delivery schedules.
- Follow up with suppliers regarding pending and delayed deliveries.
- Obtain revised delivery dates and communicate changes to internal teams.

4. Supplier Invoice Coordination
- Collect supplier invoices and verify basic details against purchase orders and confirmed SOCs.
- Coordinate invoice verification with the sales and accounts team.
- Maintain invoice records, payment terms, and supporting documents.

5. Supplier Payment and Remittance Tracking
- Maintain supplier payment schedules based on agreed invoice terms.
- Track upcoming and overdue payments and prepare payment-due reports.
- Coordinate payment documentation and follow up on payment status after approval.
- Coordinate with the accounts team regarding supplier remittances.

6. Reporting and Documentation
- Maintain Excel or Google Sheets trackers for POs, SOCs, deliveries, invoices, and payment due dates.
- Prepare daily pending-action reports and weekly supplier and order status reports.
- Update supplier follow-up records, action owners, pending issues, and next follow-up dates.

7. Internal and Supplier Coordination
- Communicate with suppliers, sales & accounts team,



and management regarding order status and pending actions.
- Ensure consistent follow-up and closure of supplier-related activities.

Required Qualifications
- Graduate in Commerce, Business Administration, Supply Chain Management.
- Relevant experience in purchase coordination, procurement support, supplier operations, order processing, or vendor coordination is preferred.

Required Skills
- Good working knowledge of Microsoft Excel or Google Sheets.
- Knowledge of purchase orders, supplier invoices, order tracking, and payment follow-up.
- Robust coordination, communication, and follow-up skills.
- Good attention to detail and documentation skills.
- Ability to maintain trackers, prepare reports, and manage multiple pending activities.
- Ability to coordinate with suppliers and internal departments.

Preferred Experience

Experience in any of the following areas will be an advantage:

- Purchase and procurement coordination
- Supplier or vendor management
- Purchase order processing
- Sales Order Confirmation (SOC) verification
- Delivery tracking and material follow-up
- Invoice coordination and payment tracking
- MIS reporting and Excel-based documentation
- Industrial, trading, manufacturing, or import/export operations

Interested candidates with relevant experience in purchase coordination, supplier operations, procurement support, or order management are encouraged to apply.

Email- [email protected]

Contact No-77084 14926

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Purchase & Supplier Executive (Puducherry)
🏢 Nayagi Industrial Technologies
📍 Puducherry