Job Purpose To lead and manage the procurement function for ICS Foods, ensuring the timely, cost-effective, and quality-driven sourcing of raw materials, ingredients, packaging materials, consumables, engineering spares, and other operational requirements. The role will focus on cost optimization, supplier development, inventory availability, quality compliance, and uninterrupted production operations.

Key Responsibilities

A. Procurement & Strategic Sourcing

- Develop and implement procurement strategies aligned with production plans, business requirements, and company objectives.
- Manage end-to-end purchasing of food ingredients, raw materials, packaging materials, consumables, and other operational supplies.
- Identify, evaluate, negotiate with, and develop reliable suppliers and vendors.
- Obtain competitive quotations, conduct price comparisons, and negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
- Ensure timely procurement to avoid production delays and material shortages.
- Develop alternate sources of supply to minimize procurement risks and dependency on individual vendors.

B. Cost Control & Savings

- Drive cost reduction through strategic sourcing, bulk purchasing, rate contracts, and supplier negotiations.
- Monitor commodity price trends, market movements, and changes in raw material costs.
- Prepare and track procurement budgets, purchase cost reports, and savings initiatives.
- Analyze purchase price variances and take corrective actions to control procurement expenditure.

C. Supplier Management

- Establish and maintain solid relationships with suppliers, manufacturers, distributors, and service providers.
- Conduct supplier evaluations based on quality, price, delivery performance, reliability, and service.
- Monitor vendor performance and resolve issues related to delayed supplies, price discrepancies, and material quality.
- Coordinate supplier audits and assessments in collaboration with the Quality Assurance team.

D. Food Safety & Quality Compliance

- Ensure purchased materials comply with approved specifications, food safety requirements, and applicable regulatory standards.




- Coordinate with Quality Assurance for supplier approval, material specifications, certificates of analysis, and other required documentation.
- Ensure appropriate traceability and documentation for ingredients and packaging materials.
- Support compliance with applicable FSSAI requirements, HACCP, GMP, and other relevant food safety systems, as applicable to the business.
- Ensure non-conforming materials are addressed through appropriate supplier corrective actions and replacement procedures.

E. Inventory & Production Coordination

- Coordinate with Production, Planning, Stores, Quality Assurance, Finance, and Logistics teams to ensure material availability.
- Plan purchases based on production schedules, demand forecasts, stock levels, lead times, and minimum order quantities.
- Monitor inventory levels to prevent stockouts, overstocking, expiry, and material obsolescence.
- Support effective inventory control through reorder levels, safety stock planning, and periodic stock reviews.

F. Purchase Operations & Documentation

- Oversee purchase requisitions, requests for quotations, comparative statements, purchase orders, and order tracking.
- Ensure purchases are made as per approved budgets, authorization limits, and company procurement policies.
- Maintain accurate vendor databases, contracts, price lists, and procurement records.
- Coordinate with Finance and Accounts for invoice verification, purchase order matching, payment follow-ups, and vendor reconciliations.
- Develop periodic procurement reports and present key performance indicators to management.

G. Team Management & Process Improvement

- Lead, guide, and develop the purchase team to achieve departmental objectives.
- Establish standard operating procedures and improve procurement processes.
- Promote ethical purchasing practices,



transparency, accountability, and compliance with company policies.
- Identify opportunities to improve procurement systems, reporting, and digital purchasing workflows.

1. Key Performance Indicators (KPIs)

- Procurement cost savings against approved budgets and benchmarks.
- On-time delivery of materials to meet production requirements.
- Material stockout frequency and production losses attributable to procurement.
- Supplier quality performance and rejection rates.
- Purchase price variance and adherence to negotiated rates.
- Inventory holding levels and reduction in excess or expired stock.
- Purchase order processing turnaround time.
- Supplier performance and compliance with approved procurement procedures.

1. Qualifications & Experience

- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Engineering, or a related discipline.
- MBA in Supply Chain Management or a relevant postgraduate qualification will be an added advantage.
- Approximately 812 years of relevant experience in purchase, procurement, or strategic sourcing, preferably in food manufacturing, food processing, FMCG, or a related industry.
- Prior experience handling raw materials, food ingredients, packaging materials, and manufacturing procurement is preferred.
- Experience in vendor development, commercial negotiations, cost control, inventory planning, and procurement reporting.
- Working knowledge of ERP systems, inventory management, and Microsoft Excel.

1. Required Skills & Competencies

- Strong negotiation and commercial decision-making skills.
- Excellent supplier relationship and vendor development capabilities.
- Analytical skills for cost evaluation, market research, and price benchmarking.
- Sound understanding of procurement processes and inventory management.
- Knowledge of food industry quality, safety, and regulatory requirements.
- Strong coordination, communication, and team leadership skills.
- High standards of integrity, accountability, and professional ethics.
- Ability to manage multiple priorities and work effectively under production deadlines.

📌 Purchase Manager || Icsfoods || Gurgaon (Gurugram)
🏢 ICS Foods u0026 Hospitality Services
📍 Gurugram