To complete the day's work within the allocated time

Handing over of DC & invoices to stores

Responsibility

Sl. No

Function

Co -Ordination

Reference

Manual

Excel To understand the planning sheet of External Service Provider's schedule &

follow up with them for Purchases of material as plan.

Junior Officer

Purchase

QMS

Purchase, Production &

Stores For the plan made raw materials made has to be dispatched on time.

To check the opening stocks for the raw material available at External Service provider's end on daily basis.

purchase

Purchase

Monthly opening stock in excel

Monthly stock statement

Verification of stocks available at all locations to understand the requirements and arrange RM for the External Service Provider depending upon the schedule.

To keep containers, pallets, bins ready for the day's collection of materials from External Providers.

To keep all material handling equipment's i.e. pallet trucks, scissor lifts always in working condition.

If any breakages of pallets, bins , containers & material handling equipment's to inform AM and keep it ready for usage.

Able to manage the work force given under them and ensure complete the task in the given time.

Purchase & Stores

Stores

Sch vs del

5s check list





Always to keep the loading bay clean & arrange the material neatly.

Raising raw material Delivery Challan for the External Service Provider

Load & dispatch the materials and containers in the vehicle as per plan given.

Purchase & Stores

Purchase

ERP

Vehicle plan & material plan

Check the invoice received from the External Service Provider and handover to RM Stores along with materials.

12 rchase & Stores

ERP

Vehicle Trip sheet entry & closure

Purchase

HOD

Trip Sheet

Reports

Reporting to the HOD or any officer as designated by the management To have knowledge on Product, process, capacity, batch qty., lead time, cycle time of processes at external service providers. The distance travelled &

capacity of containers and vehicle to External Service Provider to know for vehicle planning.

15

Purchase

Purchase training program

Authority

Sl. No

Function

Junior Officer

Purchase

Authority to call & inform about delayed supplies to HOD, GM, VP & MD.

1

2

Discrepancy in quantity supplied & bill value to call the External Service Providers and inform them over phone

PREPARED BY

APPROVED BY

📌 Purchase Executive (Hosur)
🏢 Elkayem Auto Ancillaries
📍 Hosur