Job Title: Project Coordinator – Mid-Level / Senior PC

Department: Project Management / Delivery

Location: Chandigarh, India

Work Model: Hybrid – Office & Work From Home

Working Hours: 9:30 AM – 6:30 PM IST

Experience: 3–5 Years

Employment Type: Full-Time

Compensation: ₹50,000 – ₹70,000 per month

Joining: Immediate Joiners Preferred

About App Knit : App Knit is a growing software development company headquartered in Chandigarh, India, specializing in the design and development of mobile and web applications for clients across North America, Europe, and other international markets. With a team of 40+ professionals, including Project Managers, Business Analysts, Developers, UI/UX Designers, and QA Engineers, we work with startups and businesses to transform ideas into scalable digital products.

At App

Knit, project delivery is driven by strong communication, accountability, structured processes, and close collaboration between clients and internal teams. As we continue to grow, we are looking for experienced professionals who can take ownership of project coordination and contribute to building a stronger and more structured project delivery function.

About the Role : We are looking for an experienced and highly organized Project Coordinator – Mid-Level / Senior PC with 3–5 years of experience in software development project coordination or project management. This role is responsible for coordinating the execution of software development projects from planning through delivery. The successful candidate will work closely with Project Managers, Business Analysts, Developers, UI/UX Designers, QA Engineers, clients, and other stakeholders to ensure projects remain aligned with scope, timelines, priorities, and quality expectations.

The role requires someone who can independently manage day-to-day project coordination, proactively follow up with teams, identify risks and dependencies, maintain accurate project documentation, and ensure that important actions do not get missed. The ideal candidate should be comfortable working in a fast-paced software development environment and should have the maturity to handle multiple stakeholders and priorities simultaneously. This position offers a clear career path toward Project Manager and Senior Project Manager roles.

Key Responsibilities

1. Project Planning & Coordination

- Support the planning and execution of software development projects.
- Understand project scope, objectives, requirements, timelines, milestones, and deliverables.
- Coordinate project activities across development, design, QA, BA, and other functions.
- Break project requirements into actionable tasks and ensure clear ownership.
- Maintain project plans, schedules, trackers, and delivery timelines.
- Ensure project activities remain aligned with agreed priorities and deadlines.
- Coordinate dependencies between different teams and workstreams.
- Ensure required information, resources, approvals, and inputs are available at the right time.

2. Project Tracking & Delivery

- Monitor day-to-day progress across assigned projects.
- Track tasks, milestones, deliverables, dependencies, and deadlines.
- Follow up with team members on pending and upcoming activities.
- Identify delays or blockers at an early stage.
- Maintain visibility of project progress for Project Managers and management.
- Ensure action items from meetings are properly assigned and followed through.
- Track commitments made by internal teams and clients.
- Ensure projects continue moving forward without unnecessary delays.

3. Team Coordination

- Coordinate effectively with Developers, UI/UX Designers, QA Engineers, Business Analysts, Project Managers, and other stakeholders.
- Facilitate communication between technical and non-technical team members.
- Ensure team members have clarity regarding requirements, priorities, deadlines, and responsibilities.
- Follow up on assigned tasks and pending dependencies.
- Coordinate resource requirements with the Project Manager.
- Help resolve day-to-day coordination issues that may impact project progress.
- Maintain a professional and collaborative working environment across project teams.

4. Agile & Scrum Coordination

- Organize and coordinate Agile/Scrum ceremonies.
- Coordinate daily stand-ups, sprint planning, sprint reviews, retrospectives, and other project meetings.
- Ensure sprint goals and priorities are clearly communicated.
- Track sprint progress and identify potential risks.
- Maintain sprint-related documentation and action items.
- Ensure blockers raised during Agile ceremonies are followed up and escalated appropriately.
- Support continuous improvement of project processes and team workflows.

5. Client & Stakeholder Coordination

- Coordinate with clients and stakeholders when required.
- Assist Project Managers with client communication and follow-ups.
- Schedule meetings and ensure the required stakeholders are available.
- Prepare meeting agendas and capture significant discussions, decisions, and action items.
- Follow up on client requirements,



feedback, approvals, and pending inputs.
- Maintain proper documentation of client communication and decisions.
- Ensure important client requirements are communicated to the relevant internal teams.
- Help maintain transparency between clients and internal project teams.

The candidate should be comfortable communicating professionally with international clients when required. 6. Risk, Issue & Dependency Management

- Proactively identify project risks, issues, dependencies, and potential delays.
- Maintain project risk and issue trackers where required.
- Assess the potential impact of delays or dependencies on project timelines.
- Follow up with relevant stakeholders to resolve issues.
- Escalate critical risks to the Project Manager or management team in a timely manner.
- Ensure risks are not left unattended until they become critical.
- Support Project Managers in preparing mitigation plans.

7. Documentation & Reporting

- Maintain accurate and up-to-date project documentation.
- Maintain project trackers, timelines, task lists, meeting minutes, and action items.
- Prepare regular project status updates.
- Support preparation of weekly and monthly project reports.
- Maintain documentation related to:
- Project scope
- Requirements
- Timelines
- Deliverables
- Risks
- Issues
- Dependencies
- Decisions
- Client feedback
- Change requests
- Ensure project documentation is organized and easily accessible to relevant stakeholders.

8. Scope & Change Coordination

- Maintain awareness of the agreed project scope.
- Identify when new requirements or requests may impact existing scope.
- Coordinate with Business Analysts and Project Managers regarding scope changes.
- Ensure changes are properly documented before implementation.
- Track the impact of changes on timelines, resources, and deliverables.
- Ensure internal teams are working according to the latest approved requirements.

9. Resource & Task Coordination

- Support Project Managers in resource planning and allocation.
- Track resource availability and project requirements.
- Coordinate task allocation across project teams.
- Identify potential resource constraints or conflicts.
- Escalate resource-related risks when they may impact project delivery.
- Support workload visibility across multiple projects.

10. Process Improvement

- Identify gaps in existing project coordination and delivery processes.
- Suggest improvements to project tracking, communication, documentation, and reporting.
- Help standardize project management practices across teams.
- Contribute to improving project visibility and accountability.
- Support the implementation of new project management processes and tools.
- Encourage consistent use of project management and documentation standards.

Key Ownership Areas The person joining this role will be expected to take ownership of:

- Project task and timeline tracking
- Team follow-ups
- Sprint coordination
- Project documentation
- Meeting coordination
- Action-item tracking
- Client follow-ups
- Risk and issue identification
- Dependency tracking
- Project status reporting
- Requirement and scope change documentation
- Cross-functional communication
- Escalation of delivery risks

The role is not limited to administrative coordination. The candidate is expected to actively drive project activities and ensure that assigned work moves toward completion.

Required Qualifications

- Bachelor's degree in Computer Science, Information Technology, Business Administration, Project Management, or a related field.
- 3–5 years of relevant experience in Project Coordination, Project Management, Delivery Management, or a similar role.
- Previous experience working in an IT/software development company is required.
- Strong understanding of the Software Development Life Cycle (SDLC).
- Good understanding of Agile/Scrum methodologies.
- Experience working with software development teams.
- Experience coordinating multiple stakeholders and project activities.
- Strong written and verbal communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and task management skills.
- Good problem-solving and analytical abilities.
- Strong proficiency in Microsoft Excel / Google Sheets.
- Experience using project management tools such as Jira, ClickUp, Asana, Trello, Monday.com, or similar platforms.

Technical & Project Management Knowledge The candidate should have a working understanding of:

- Software Development Life Cycle (SDLC)
- Agile / Scrum
- Sprint planning and execution
- Task management
- Project scheduling
- Requirements management
- Project estimation concepts
- Scope management




- Risk and issue management
- Dependency management
- Resource coordination
- Change management
- Project reporting
- Software testing and QA processes
- Mobile and web application development lifecycle
- Client communication and stakeholder management

The candidate does not need to be a developer, but should be comfortable understanding technical discussions and software development terminology.

Preferred Candidate Profile

We are looking for someone who demonstrates:

Ownership

Takes responsibility for assigned projects and follows activities through to completion rather than simply passing information between teams.

Proactive Communication

Identifies what needs to be followed up and communicates with the right stakeholders without waiting for repeated instructions.

Attention to Detail

Maintains accurate project information and ensures that important requirements, deadlines, decisions, and dependencies are not missed.

Problem-Solving

Does not simply report problems. Makes an effort to understand the issue, identify possible solutions, and escalate with relevant information.

Stakeholder Management

Can communicate effectively with developers, designers, QA teams, management, and international clients.

Organization

Can manage multiple projects, priorities, meetings, deadlines, and follow-ups in a structured manner.

Accountability

Takes ownership of commitments and ensures that agreed actions are completed within the expected timeline.

Growth Mindset

Interested in building a long-term career in Project Management and taking increasing responsibility for project delivery.

Experience That Will Be an Advantage

Candidates with experience in the following areas will be preferred:

- Mobile application development projects
- Web application development projects
- SaaS/product development
- Startup technology projects
- International client coordination
- Client-facing project management
- Agile/Scrum environments
- Jira / ClickUp / Asana / similar tools
- Working with distributed or hybrid teams
- Managing multiple projects simultaneously

Performance Expectations Success in this role will be measured by the candidate's ability to:

- Keep project activities organized and on schedule.
- Ensure timely follow-up across teams.
- Identify risks and blockers before they become critical.
- Maintain accurate project documentation.
- Improve communication between project stakeholders.
- Ensure action items are completed within agreed timelines.
- Provide reliable project status visibility to management.
- Support smooth sprint and project execution.
- Minimize communication gaps and missed dependencies.
- Take increasing ownership of projects with minimal supervision.

Career Growth This role is designed for candidates who want to build a long-term career in software project management.

Career progression may include:

Project Coordinator – Mid Level

↓

Senior Project Coordinator

↓

Project Manager

↓

Senior Project Manager / Delivery Manager

As the candidate demonstrates strong project ownership, stakeholder management, delivery capabilities, and leadership skills, they will have opportunities to take responsibility for larger and more complex projects.

What We Offer

- Hybrid working model – Office + Work From Home
- Competitive compensation of ₹50,000 – ₹70,000 per month
- Opportunity to work with international clients
- Exposure to diverse mobile and web application projects
- Opportunity to work with experienced Project Managers and delivery teams
- Structured learning and professional development
- Career growth toward Project Manager and Senior Project Manager roles
- Collaborative and growth-oriented work environment
- Flexible schedule
- Paid time off
- Work-from-home flexibility

Why Join App Knit? At App Knit, you will have the opportunity to work closely with cross-functional software development teams and international clients while gaining practical exposure to the complete project delivery lifecycle.

This is an opportunity for someone who wants to move beyond basic project coordination and develop the ownership, communication, stakeholder management, and delivery skills required to become a strong Project Manager.

Pay: ₹50,000.00 - ₹70,000.00 per month

Benefits

- Flexible schedule
- Paid sick time
- Paid time off
- Work from home

Ability to commute/relocate:
- Chandigarh: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- Are you comfortable working in a hybrid Office + Work From Home model?
- How many years of experience do you have in IT/software project coordination or project management?
- What is your current CTC? (₹ per annum)
- What are your salary expectations? (₹ per month)
- What is your notice period?
- Are you currently based in Chandigarh, Mohali, or Panchkula?

Education:
- Bachelor's (Required)

Experience:
- IT Project coordination: 3 years (Required)

Language:
- English (Required)

Location:
- Chandigarh (Required)

Work Location: Hybrid remote in Chandigarh

📌 Project Coordinator – Mid-Level (Chandigarh)
🏢 App Knit
📍 Chandigarh