Job Summary The Office Administrator is responsible for ensuring smooth day-to-day facility operations within the office workplace. The role involves administration of office infrastructure, vendor coordination, workplace safety, asset management, housekeeping, utility monitoring, and employee support services to maintain a safe, efficient, and productive workplace.

`Key Responsibilities: Facility Operations: `

- Oversee daily operations of office facilities, including workstations, meeting rooms, cafeteria, common areas, and utilities.
- Ensure proper functioning of electrical, HVAC, UPS, DG backup, lighting, plumbing, fire safety, and access control systems.
- Coordinate preventive and corrective maintenance activities.

Vendor AMC Management:

- Manage facility vendors, including housekeeping, security, pest control, cafeteria, transport, and maintenance contractors.
- Monitor Annual Maintenance Contracts (AMCs) and service delivery compliance.
- Track vendor performance against SLAs and escalate service issues when required.

Administration Compliance:

- Maintain facility records, maintenance logs, statutory documentation, and audit reports.
- Support compliance with local labor laws, fire safety regulations, environmental standards, and company policies.
- Assist during facility audits, inspections, and compliance reviews.

Workplace Management:

- Ensure office cleanliness, hygiene, and employee comfort standards are maintained.
- Manage seating allocation, office moves, workstation setup, and meeting room readiness.
- Coordinate office events, employee engagement activities, and visitor management support.

Asset Inventory Management:

- Maintain inventory of office assets, consumables, stationery, and facility equipment.
- Track issuance and movement of assets and coordinate repairs or replacements.
- Support procurement activities related to facility requirements.

Safety Emergency Preparedness:

- Support implementation of workplace safety procedures and emergency response plans.
- Coordinate mock drills,



evacuation procedures, and first-aid readiness.
- Ensure fire extinguishers and safety equipment are regularly inspected and maintained.

Budget Reporting:

- Track facility expenses and assist in budget planning and cost optimization initiatives.
- Prepare MIS reports related to facility operations, maintenance activities, and vendor performance.

Required Skills Competencies:

- Strong administrative and coordination skills
- Knowledge of facility management practices in IT/ITES environments
- Vendor management and negotiation skills
- Basic understanding of electrical, HVAC, and building systems
- Good communication and interpersonal skills
- Ability to manage multiple tasks and prioritize effectively
- Proficiency in MS Office and facility tracking systems

Qualification Experience:

- Bachelor s degree in Administration, Facility Management, Engineering, or related field.
- 3-8 years of experience in facilities administration, preferably in IT/ITES or corporate office environments.
- Experience managing vendors, AMCs, and workplace operations preferred.

Preferred Experience:

- Exposure to large office campuses or multi-floor operations
- Familiarity with ISO standards, EHS practices, and workplace compliance
- Experience in handling employee transport, cafeteria, or security coordination is an advantage

Key Performance Indicators (KPIs):

- Facility uptime and maintenance compliance

- Vendor SLA adherence

- Employee workplace satisfaction
- Timely closure of facility tickets/issues
- Cost control and budget adherence

- Audit and compliance readiness

Working Conditions:

- Office-based role with coordination across multiple departments and vendors.
- May require availability during emergencies, maintenance shutdowns, or weekend support activities.

Mandatory Skills Facility/Office Administration/Maintenance Coordination

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Office Administrator (Sahibzada Ajit Singh Nagar)
🏢 Iron Systems
📍 Sahibzada Ajit Singh Nagar