Job highlights

- Bachelor s degree in Administration,Management,or related fields is preferred
- The qualifications. At least 8 + years of administrative,office management,project management,or related experience preferred in a corporate environment or professional services environment .

- Prior experience supporting a growing office or multi stakeholder environment is strongly preferred

Your role.

Your work will include, but not be limited to:

- Support the office managing partner with office related functions and administrative tasks including scheduling and maintaining calendars, expense reports, organizing/processing billing, and travel arrangements.

- Lead team of administrative assistants supporting partners and staff, fostering individual and team growth.

- Coordinate and oversees administrative processes within the office looking for efficiencies and best practices.

- Act as the primary point of contact for building management and facility related issues.

- Oversee office administration budgets, track expenses, review invoices, and ensure cost effective operations.

- Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions.

- Review and process invoices and payments in a timely manner.

- Coordinate/oversee office and staff events and meetings, collaborating with various office committees.

- Coordinate logistics for leadership visits, townhalls, events, trainings,



and firm wide initiatives.

- Ensure consistent communication and alignment with US based stakeholders where needed.

- Ensure compliance with local employment, workplace safety, and statutory requirements (health & safety, fire drills, emergency preparedness).

- Maintain office documentation, records, licenses, and compliance trackers.

- Partner with HR and leadership on audits, inspections, and risk mitigation activities.

- Coordinate busy season meals and activities.

- Coordinate various database clean-up projects as needed.

- Other projects as assigned.

The qualifications.

- At least 8 + years of administrative, office management, project management, or related experience preferred in a corporate environment or professional services environment

- Bachelor s degree in Administration, Management, or related fields is preferred.

- Experience managing travel, events, and office budgets is preferred

- Robust knowledge of local vendor management, facilities operations, and compliance requirements in India.

- Prior experience supporting a growing office or multi stakeholder environment is strongly preferred.

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

- This is an exempt position that may require some Saturday work hours during busy season(s)

- This position may require some local travel.

📌 Office Admin Manager (Mumbai)
🏢 Pmgs India
📍 Mumbai