Organisation: Jan Gramin Vikash Sansthan (JGVS)

Job Location: jakhaniya Ghazipur, Uttar Pradesh, India 275204

Job Type: Full-Time

Experience: 1–3 Years Preferred

Salary: ₹7,000–₹15000 per month, negotiable based on experience

1. About the Organisation

Jan Gramin Vikash Sansthan (JGVS) is a registered non-governmental organisation established in 1989. The organisation works in education, healthcare, women empowerment, child development, rural development, livelihood generation, skill development and community welfare. JGVS is looking for a responsible and organised Accountant to manage daily accounting, maintain financial documents, coordinate with the Chartered Accountant (CA), support audits and compliance, and keep the organisation's records ready for authorised inspections and official visits.
1. Key ResponsibilitiesA. Daily Accounting and Bookkeeping

- Maintain daily records of all income, expenditure, donations, grants and payments.
- Record cash and bank transactions accurately.
- Maintain cash books, bank books, ledgers, receipts and payment registers.
- Prepare monthly income and expenditure statements.
- Perform bank reconciliation and cash reconciliation.
- Maintain records of staff salaries, travel expenses, advances and reimbursements.

B. Bills, Vouchers and Filing
- Collect, check and maintain all purchase bills, payment vouchers, receipts and supporting documents.
- Ensure that bills and vouchers have the required approvals and supporting records.
- Arrange files month-wise, project-wise and expense-wise.
- Maintain both physical and digital records for easy retrieval.
- Identify missing documents and follow up with the concerned staff.
- Ensure that all accounting entries are supported by genuine and verifiable documents.

C. Coordination with the Chartered Accountant (CA)
- Send monthly accounting records, bank statements, bills, vouchers and other required documents to the CA.
- Coordinate with the CA for accounting, annual audit, financial statements and applicable tax filings.
- Respond to document requests and provide clarifications when required.
- Maintain a record of documents submitted to the CA and work pending.
- Follow up on filing deadlines and outstanding compliance requirements.
- Coordinate with the CA to ensure that accounts and financial records remain updated.

D. Visitor Management and Document Presentation
- Keep key NGO records organised and ready for authorised visitors.
- When a government official, CSR representative, donor, CA, auditor or other authorised visitor comes to the office, arrange the relevant documents requested by management or the visitor.
- Present the appropriate registration documents, financial statements, annual reports, project reports, bills, vouchers and grant-related records.
- Coordinate with the Director, Project Coordinator and relevant staff to obtain additional documents or information.
- Maintain a visitor register and document-request checklist wherever required.




- Ensure that all records presented are accurate, updated and supported by evidence.
- Immediately inform the Director or designated manager about important document requests, inspection observations or pending issues.
- Protect confidential financial and beneficiary information and share it only with authorised persons.

E. NGO Registration and Compliance Records
- Maintain updated copies of the NGO's registration certificate, PAN and applicable statutory registrations.
- Organise documents related to 12A/12AB, 80G, CSR-1 and other registrations, wherever applicable.
- Maintain compliance calendars and track important filing dates.
- Coordinate with the CA or qualified professional for applicable Income Tax, TDS and GST requirements.
- Keep copies of submitted returns, acknowledgements, certificates and related correspondence.
- Support FCRA-related accounting and documentation wherever applicable and legally required, in coordination with authorised management and qualified professionals.

F. CSR, Grants and Project Accounts
- Maintain separate project-wise records of approved budgets, income and expenditure.
- Maintain records of CSR grants, donations, funding agreements and fund utilisation.
- Prepare expenditure statements and supporting documents for donor reporting.
- Assist in preparing Utilisation Certificates and Statements of Expenditure in coordination with the CA and authorised signatories, where required.
- Track actual expenditure against approved project budgets.
- Coordinate with programme staff to collect activity records, attendance sheets, beneficiary details and supporting photographs for project documentation.

G. Audit and Financial Reporting
- Prepare and organise records required for internal and external audits.
- Coordinate with the CA for the Balance Sheet, Income and Expenditure Account, and Receipts and Payments Account.
- Maintain audit files, bank statements, ledgers, vouchers and supporting documents.
- Assist in preparing financial information for Annual Reports and donor reports.
- Track audit observations and help arrange the required supporting documents.
- Ensure that financial records are accurate, complete and available when needed.

H. Accounting Software and Office Records
- Use Tally Prime, MS Excel, Google Sheets or other suitable accounting software.
- Maintain digital backups and systematic document folders.
- Prepare monthly accounting summaries for the Director and management.
- Maintain registers for donations, grants, assets, staff payments and other financial activities as required.
- Ensure confidentiality and secure handling of financial information.

1.



Required Qualifications and Skills

- B.Com or equivalent accounting qualification preferred.
- 1–3 years of accounting experience preferred.
- Experience in NGO accounting or working with a CA will be an advantage.
- Practical knowledge of Tally Prime, MS Excel and bookkeeping.
- Knowledge of bills, vouchers, bank reconciliation and financial filing.
- Familiarity with NGO audit documentation and project-wise accounting.
- Basic understanding of Income Tax, TDS, GST and statutory compliance, as applicable.
- Good organisational, record-keeping and communication skills.
- Ability to maintain confidential records and meet deadlines.
- Honest, detail-oriented and responsible working approach.

1. Key Documents to Maintain

The candidate will be responsible for maintaining and organising the following documents, as applicable:
- NGO registration and legal documents.
- PAN and applicable 12A/12AB, 80G and CSR-1 records.
- Cash Book, Bank Book and General Ledger.
- Bank statements and bank reconciliation records.
- Bills, vouchers, receipts and payment records.
- Donation and grant registers.
- CSR agreements and project-wise financial records.
- Staff salary, travel, advance and reimbursement records.
- Annual reports and audited financial statements.
- CA correspondence, tax filing acknowledgements and audit records.
- Project budgets, expenditure statements and utilisation reports.
- Fixed Asset Register and other relevant financial registers.

1. Performance Expectations

The selected candidate will be expected to:
- Keep all accounting records updated and properly filed.
- Send the required financial documents to the CA on time.
- Maintain accurate bills, vouchers and supporting documents.
- Keep relevant records ready for authorised visitors, inspections and audits.
- Identify missing documents and report them promptly.
- Prepare monthly accounts and project-wise financial summaries.
- Maintain a clear record of pending filings and compliance requirements.
- Follow the organisation's financial approval and documentation procedures.

1. Application Process

Interested candidates should submit:
- Updated CV or Resume.
- Details of previous accounting experience.
- Knowledge of Tally Prime and MS Excel.
- Experience in NGO accounting and CA coordination, if any.
- Expected salary and availability to join.

Shortlisted candidates may be asked to complete a practical test involving voucher entries, bank reconciliation, document filing and preparation of a sample project expenditure statement. Important: The candidate must maintain genuine, accurate and verifiable records. Audit, tax returns and statutory filings requiring professional certification or authorised signatures will be coordinated with the CA and authorised representatives.

Organisation: Jan Gramin Vikash Sansthan (JGVS)

Location: jakhnaiya Ghazipur, Uttar Pradesh, India

Pay: ₹7,000.00 - ₹15,000.00 per month

Work Location: In person

📌 NGO Accountant & Accounts, Audit and Documentation Executive (Ghazipur)
🏢 jan gramin vikash sansthan
📍 Ghazipur