- To liaise with manning centers and get nominations for the required slots and forward them after screening to the Vessel Managers / Clients for approval
- With good verbal & written English c .
Financial
- To check the Port Agents disbursement accounts for accuracy and code them for registering in the system.
- To check Manning Agent disbursement accounts for accuracy and code them if necessary.
- To assist Crew Manager in budget follow-up of manning clients.
Planning
- To coordinate the planning process needed to achieve the long term planning of staff on board vessels.
- To liaise with vessels, manning centers and agents in relation to the planning process.
- To liaise with manning centers and get nominations for the required slots and forward them after screening to the Vessel Managers/Clients for approval.
- To ensure relievers are planned for the staff in time as mentioned in GIMS.
- Screen applications and nominations and forward them for approval of clients as required.
- To inform Master of the intended crew changes and ensure the manning agents arrange the crew change as required.
Crew Joining Formalities
- To ensure all joiners comply with mandatory certification requirements.
- To liaise with Manning Agents/Officers in order to get full time certificates before the CRA expires.
- To ensure joiners comply with requirements of the vessel specific checklists.
- To ensure embarking and disembarking of seafarers is well coordinated with Port Agents, Travel Agents, clients and vessels.
- To arrange pick-up, hotel, drop-off of staff coming to the office for briefing.
Training
- To ensure staff join with the training and courses as per the vessel specific Training Matrices.
Travel
- To stay in close contact with the vessel and port agents and keep the manning agents informed about vessel schedules.
- To coordinate travel arrangements of all joiners and off signers with the vessel, travel agents and manning center, to ensure the staff join and depart as per schedule.
Crew Management Database- CMS
- Ensure the CMS is kept updated at all times.
- Coordinate with the CMS Coordinator for following up with manning agents and centers to maintain accurate records.
Support Functions
- Coordinate sending of crew mail to the vessels.
- Ensure vessel takeover and hand over is coordinated as mentioned in GIMS under direction of the Crew Manager.
- Check with vessel managers, regarding registration and filing of medical & compassionate ground sign off cases.
- Follow-up medical sign off cases till persons are repatriated to home country.
- Collate invoices of P&I; cases.
- Organizational interface.
- Interact with other departments in WSM and WMS as per guidelines in the governing documentation.
- Liaise with manning agents for the crewing activities of the vessels in the group.
Focus Areas Under Current AOP
- Assist in achieving goals and targets as mentioned in the WSM AOP, as directed by the Crew Manager.
Qualifications.
- Seafaring background with experience as a Second Officer/Third Officer or Third Engineer/Fourth Engineer with 2 years experience.
- If not with seafaring background then must possessed similar experience in a marine crewing related sector.