ROLE SUMMARY

This role is responsible for optimizing and driving Import & Export shipments in Logistics department.

ATTRIBUTES

Strategic Thinker- Possesses the ability to envision long-term goals and proactively devise and implement innovative plans that align with the organization’s mission, fostering sustainable growth and success.

Data Driven-Collects data (facts, metrics, insights, data) based on the company’s KPIs and transforms that data to actionable insights.

Stakeholder Manager- Identifies, engages and improves relationships with people, groups or organizations who can affect or be affected by a project or activity.

Deadline driven- Works from a calendar- arranges things when they are due. Executes as necessary to remain on track.

Problem Solver- Actively anticipates potential future problems and act to prevent or mitigate effects.

Key Responsibilities

- Manage end-to-end import shipments, including door-to-port and destination delivery activities.
- Handle RMA and FOC shipments, including freight forwarder coordination and transaction processing.
- Track import shipments and ensure timely delivery.
- Coordinate with freight forwarders for billing, monthly performance reviews, and freight cost analysis.
- Checking freight forwarder invoices and ensure billing accuracy.
- Prepare and update daily reports
- Coordinate with CSR and freight forwarders for export shipments.
- Update and maintain the Revenue Tracker with accurate shipment and financial data.

ROLES & RESPONSIBILITIES

Import Management

1. Import DSR report entry. .
2. Documents submission-Import Supplier Invoice, AWB, BOE copies & Service bills after verification need to submit to finance team.
3. Store the documents of Import shipments in folder for future reference.
4. E-way bill generation for Import shipments
5. Prepare technical write up & Value declaration for FOC shipments.
6. Prepare MIS report bills submitted to finance team.
7. Import shipments booked in DHL & FedEx portal if shipper don’t have the account.
8.



Download service bills from FedEx, DHL & UPS portals, after Invoice printout need to attach supporting documents to submit finance team.
9. Verify CHA & forwarder DSR report

Export Management

1. Generate Export Invoices.
2. Prepare export documents for customs clearance.
3. E-way Bill generation
4. E-Invoice Generation.
5. Booking DHL & FedEx for courier shipments for Exports.
6. Prepare DSR report for Export shipments.
7. Collect shipping bills from service providers for each shipment.
8. Download service bills from FedEx, DHL & UPS portals, after Invoice printout need to attach supporting documents to submit finance team.
9. Store the documents of Export shipments in folder for future reference.
10. Documents submission-Export Sales Invoice, AWB, Shipping bill copies & Service bills after verification need to submit to finance team.

COMPETENCIES

- Plans and Aligns- Plans and prioritizes work to meet commitments aligned with organizational goals.
- Negotiates/Persuades- Uses compelling arguments to gain the support and commitment of others.
- Decision Quality-Makes valuable and timely decisions that keep the organization moving forward.
- Global Stakeholder Management-Anticipates and balances the needs of multiple stakeholders, taking into consideration cultural and ethical factors in the decision-making process.
- Situational Adaptability-Adapts approach and demeanour in real time to match the shifting demands of different situations.

KEY EXPERIENCES, QUALIFICATIONS & KNOWLEDGE

- Experience in Import Export shipments in manufacturing unit.
- Diploma / B.Com / B.Sc
- 3-5 years of Industry experience
- Excellent computer skills Excel, Microsoft Word, PowerPoint, ERP Knowledge like QAD/SAP/Macola.

SELF-MANAGEMENT AND SOFT SKILLS

- Assertive, optimistic, resilient and welcomes change.
- Engages interest and participation of others and has a collaborative approach to working together.
- Self-aware and able to work on own initiative.
- Shows moral courage, openness and honesty in all dealings.
- Strong communication skills both in written and verbal.

📌 Logistics Executive (Bengaluru)
🏢 FIFO International
📍 Bengaluru