HR Executive – Recruitment, HR Operations & Compliance

Company: PlantsShip

Location: Hyderabad, Telangana

Department: Human Resources

Employment Type: Full-time

Experience: 5–8+ years

Reporting To: Management / Business Head

Salary: Negotiable based on experience and capability

1. About PlantsShip

PlantsShip is a growing landscaping, irrigation, nursery production and exports company, delivering landscaping development, horticulture, hardscaping, irrigation, plant supply and maintenance services. Our vision is to build a ₹1,000 crore company by 2030 while expanding our business across India and international markets.

We are looking for a proactive, experienced HR professional who can establish a structured HR function, take complete ownership of recruitment and ensure smooth HR operations across our business.

1. Role Objective

The HR Manager will be responsible for managing the complete employee lifecycle, with primary ownership of end-to-end recruitment, manpower planning, HR operations, payroll coordination, statutory compliance and performance management . The candidate must be capable of working independently with management and department heads to ensure that the right people are recruited, onboarded and retained to support the company's growth.

1. Key Responsibilities

A. Recruitment & Talent Acquisition – Primary Responsibility

- Take complete ownership of recruitment across all departments.
- Collect manpower requirements from management and department heads.
- Prepare and maintain Job Descriptions (JDs) and candidate competency profiles.
- Develop recruitment plans, hiring timelines and sourcing strategies.
- Source candidates through LinkedIn, Naukri, employee referrals, recruitment agencies and other channels.
- Screen resumes and conduct initial HR interviews.
- Assess candidates for experience, skills, salary expectations, communication and suitability.
- Coordinate technical and functional interviews with department heads.
- Maintain interview evaluation forms, candidate databases and recruitment trackers.
- Manage salary discussions, notice periods and joining commitments within approved limits.
- Submit shortlisted candidates and hiring recommendations to management for approval.
- Coordinate offer letters, appointment letters, documentation and joining formalities.
- Track recruitment KPIs, including time-to-hire, hiring cost, offer acceptance and joining ratio.
- Build a talent pipeline for critical roles across Sales, Operations, Finance, Procurement, Project Management, Nursery and other departments.

B. HR Operations & Employee Lifecycle

- Manage employee onboarding, induction, probation, confirmation, transfers and exit formalities.
- Prepare and maintain offer letters, appointment letters, confirmation letters, relieving letters and experience letters.
- Maintain employee files, HR records, attendance,



leave records and employee databases.
- Coordinate monthly payroll processing with the Accounts/Finance team.
- Address employee queries related to salary, attendance, leave, policies and documentation.
- Establish and implement HR policies, employee handbooks, rules and procedures.
- Manage employee grievances, disciplinary matters and workplace issues.
- Maintain employee headcount and department-wise manpower records.

C. Statutory Compliance & Documentation

- Coordinate applicable PF, ESI, Professional Tax, gratuity, labour-law and other employment-related compliance requirements.
- Maintain compliance calendars and ensure timely completion of applicable filings and payments.
- Coordinate with payroll teams, external consultants, auditors and relevant authorities.
- Monitor employment documentation and statutory records.
- Identify compliance gaps and recommend corrective actions.
- Ensure compliance requirements are reviewed according to applicable laws and establishment-specific obligations.

D. Performance Management & Employee Development

- Establish KRAs, KPIs and performance appraisal processes in consultation with management.
- Coordinate probation reviews and employee performance evaluations.
- Identify training and development requirements.
- Support departmental manpower planning and organization structure development.
- Monitor employee attendance, discipline, productivity and retention.
- Support employee engagement and retention initiatives.

E. HR Systems, SOPs & Reporting

- Develop HR SOPs, formats, checklists and approval workflows.
- Implement and maintain an HRMS or structured employee database.
- Prepare monthly HR MIS and management dashboards.
- Maintain recruitment, headcount, attendance, attrition and payroll reports.
- Establish clear HR processes, responsibilities and accountability.
- Conduct periodic internal HR reviews and recommend improvements.

1. Key Performance Indicators (KPIs)

The HR Manager will be evaluated on:
1. Recruitment fulfilment against approved manpower requirements.
2. Time taken to fill vacancies.
3. Quality and suitability of shortlisted candidates.
4. Offer acceptance and joining ratios.
5. Recruitment cost and sourcing effectiveness.
6. Completion of employee documentation and onboarding.
7. Payroll coordination accuracy and timeliness.
8. Timely completion of applicable statutory compliance activities.
9. Completion of probation and performance reviews.
10. Accuracy of HR MIS and employee records.
11.



Employee retention and resolution of HR queries.
12. Implementation of HR policies, SOPs and systems.
13. Required Qualifications & Experience

- Bachelor's degree in HR, Business Administration or a related discipline; an MBA/PGDM in HR is preferred.
- 5–8+ years of hands-on HR experience.
- Proven experience independently managing end-to-end recruitment.
- Strong knowledge of HR operations, employee lifecycle and payroll coordination.
- Practical understanding of Indian labour laws and applicable statutory compliance.
- Experience preparing HR policies, employment letters, SOPs and HR reports.

- Good working knowledge of MS Excel and HRMS/payroll systems.
- Robust communication, negotiation, coordination and problem-solving skills.
- Ability to work independently and coordinate with multiple departments.

1. Preferred Industry Experience

Candidates with experience in any of the following sectors will be preferred:
- Landscaping and horticulture
- Construction and infrastructure

- Real estate and project execution
- Nursery, agriculture and agri-business
- Manufacturing or other multi-department operational businesses

Experience recruiting sales professionals, project managers, engineers, supervisors, finance professionals and operational staff will be an advantage.

1. Ideal Candidate Profile

We are looking for someone who is:
- Proactive, organised and accountable.
- Strong in execution, not limited to administrative work.
- Comfortable managing multiple vacancies simultaneously.

- Capable of building recruitment systems and maintaining a strong candidate pipeline.
- Confident in coordinating with senior management and department heads.
- Focused on measurable outcomes, process discipline and compliance.

- Interested in growing with a company that has ambitious expansion plans.

1. Reporting & Decision-Making Authority

The HR Manager will manage the recruitment process and HR operations independently within approved policies and budgets.

- Department heads will identify manpower requirements and evaluate technical suitability.
- HR will manage sourcing, screening, interview coordination and recruitment documentation.

- Management will approve final hiring decisions, salary exceptions and other key employment decisions.
- HR will coordinate offer release, onboarding and employee documentation after approval.

1. Application Process

Interested candidates should apply with their updated resume and include:
- Total HR experience.
- Years of hands-on recruitment experience.
- Industries and positions recruited for.

- Experience managing payroll and statutory compliance.
- Current CTC and expected CTC.
- Notice period and availability to join.

Join PlantsShip and help build a robust HR function to support our growth towards our ₹1,000 crore vision for 2030.

📌 HR Executive – Recruitment, HR Operations & Compliance (Hyderabad)
🏢 Plantsship
📍 Hyderabad