Hi,

We are hiring for one of our client

Our client is a manufacturer and supplier of industrial safety products, emergency rescue equipment, first-aid kits, spill kits, snake rescue products, life jackets, protective garments, and other safety solutions.

HR and Administration executive

Role & responsibilities

Attendance & Employee Records

- Monitor and maintain daily employee attendance through the Biometric Attendance System.
- Verify attendance, late arrivals, early departures, absenteeism and attendance irregularities.
- Maintain accurate and updated employee records, attendance registers and HR documentation.
- Follow up with employees and reporting authorities regarding attendance-related issues.

2. Payroll & Salary Administration

- Calculate monthly salaries of all employees accurately and within the defined timelines.
- Verify attendance, leaves, deductions, overtime, incentives, bonuses and other salary adjustments before payroll processing.
- Coordinate with Accounts for timely and accurate salary processing.
- Maintain confidentiality of salary and employee-related information.

3. Performance Management

- Prepare employee progress reports and performance evaluation reports periodically.
- Collect performance inputs from reporting managers and evaluate employee performance against assigned responsibilities.
- Monitor employee productivity, discipline, punctuality and work performance.
- Highlight areas requiring improvement and coordinate with management for corrective action.

4. Recruitment & Selection

- Review and shortlist candidates based on resumes, applications, qualifications and job requirements.
- Conduct preliminary and/or final interviews as assigned.
- Coordinate interview schedules with management and respective department heads.
- Complete background and reference verification wherever required.
- Prepare and issue Offer Letters and Appointment Letters to selected candidates.

5. HR Policies, Rules & Compliance

- Communicate and explain organizational rules, policies, by-laws, procedures and code of conduct to employees.
- Ensure employees are aware of and follow company policies.
- Maintain updated HR policies and employee guidelines as directed by management.
- Report incidents, violations,



misconduct or activities that may adversely affect the organization.
- Ensure proper documentation of disciplinary matters and employee-related incidents.

6. Travel & Logistics Coordination

- Prepare travel plans for Sales, Marketing and other employees as required.
- Arrange railway/air tickets, hotel bookings and local travel according to employee hierarchy and company policy.
- Coordinate travel schedules and ensure timely communication of travel arrangements.
- Maintain records of travel expenses and supporting documents.

7. Reports & Documentation

- Prepare and maintain formats for DSR, attendance reports, performance reports and other management reports.
- Follow up with relevant employees for timely submission of DSRs and other required reports.
- Review submitted reports for completeness and accuracy.
- Escalate delays or non-compliance to the concerned reporting authority.

8. Employee Expenses & Claims

- Verify employee vouchers, bills, expense statements and other reimbursement claims.
- Check claims against company policies and approved limits.
- Approve or recommend claims as per the defined authorization process.
- Coordinate with Accounts for processing of approved employee claims.

9. Incentives & Bonus

- Calculate employee incentives, performance-linked payments and bonuses based on approved criteria.
- Verify achievement data with concerned departments before final calculation.
- Prepare incentive/bonus statements for management approval.
- Maintain proper records of incentive and bonus calculations.

10. Uniform & Employee Facilities

- Coordinate with approved vendors for employee uniforms.
- Collect employee measurements, coordinate requirements and monitor order status.
- Ensure timely distribution of uniforms and maintain appropriate records.
- Coordinate with vendors for quality,



alterations and replacement requirements.

11. Online Sales Platforms & E-Commerce Management

- Manage and coordinate orders received through, IndustryBuying, Amazon, Flipkart, company website and other online sales platforms.
- Maintain accurate records of online orders, invoices, dispatches, returns, refunds and payments.
- Track order status from order confirmation to dispatch and final delivery.
- Coordinate with Dispatch, Accounts and other concerned departments for timely order processing.
- Monitor and follow up on online platform payments, pending payments, settlements, deductions, commissions and refunds.
- Reconcile online platform settlements with sales records, invoices and bank receipts.
- Maintain platform-wise sales and payment tracking reports.
- Identify and report discrepancies in orders, payments, deductions, returns or settlements to management/Accounts.
- Maintain proper records of customer communications and online transaction-related documents.
- Ensure timely updating of product information, pricing, stock availability and other required details on online platforms.
- Prepare periodic online sales, order and payment status reports for management review.

12. Employee Engagement & Welfare

- Maintain updated lists of employee birthdays and work anniversaries.
- Coordinate birthday, anniversary and other employee recognition activities.
- Plan and coordinate employee engagement activities, events, celebrations, picnics and outings as approved by management.
- Support initiatives that improve employee engagement, teamwork and workplace culture. Communicate key company announcements, policies, notices and new developments to employees.

- Ensure important HR communications are properly documented and circulated to the concerned employees.

13. Grievance & Dispute Management

- Receive and document employee grievances and workplace concerns.

- Investigate routine employee complaints and coordinate with concerned departments/management.
- Assist management in resolving employee disputes professionally and fairly.
- Maintain confidentiality of sensitive employee matters.

Interested candidates can share their profiles at [email protected]

📌 HR and Administration Executive (Mumbai)
🏢 Talent Corner HR Services
📍 Mumbai