Job Title: HR & Admin Executive

Department: Human Resources & Administration

Experience: 2–5 Years

Employment Type: Full-Time

Job Summary

We are looking for a responsible and organised HR & Admin Executive to manage day-to-day human resource activities and office administration. The candidate will be responsible for recruitment coordination, employee documentation, attendance and leave management, payroll coordination, statutory compliance support, and smooth office operations.

Key Responsibilities1. Human Resources

- Manage end-to-end recruitment, including job postings, resume screening, interview scheduling, and candidate follow-ups.
- Coordinate onboarding, joining formalities, induction, and employee documentation.
- Maintain employee personal files, HR databases, and employee records.
- Monitor attendance, leave records, overtime, and employee working hours.
- Coordinate monthly payroll processing, salary inputs, deductions, and payslips.
- Assist with PF, ESIC, Professional Tax, gratuity, bonus, and other statutory compliance requirements.
- Prepare offer letters, appointment letters, confirmation letters, warning letters, and experience or relieving letters.
- Handle employee grievances, disciplinary matters, and exit formalities.
- Support performance appraisals, employee engagement, and HR policy implementation.

1. Administration

- Manage daily office operations, housekeeping, security, and facility maintenance.
- Coordinate with vendors, service providers, and contractors.
- Manage office supplies, stationery, courier services, and inventory.
- Monitor office expenses, vendor bills, purchase orders, and administrative budgets.




- Coordinate travel arrangements, meetings, and visitor management.
- Maintain office equipment, assets, AMC records, and maintenance schedules.
- Ensure workplace safety, cleanliness, and adherence to company policies.
- Coordinate with building management and other external agencies.

1. MIS & Reporting

- Prepare daily, weekly, and monthly HR and administrative reports.
- Maintain employee databases, attendance reports, leave trackers, and payroll inputs in Excel.
- Prepare headcount reports, attrition reports, recruitment trackers, and expense reports.
- Maintain accurate records and documentation for internal audits.

Required Skills
- Good knowledge of HR operations and office administration.
- Working knowledge of recruitment, payroll, PF, ESIC, and labour law compliance.
- Proficiency in MS Excel, Word, Outlook, and HRMS or attendance management systems.
- Strong communication, coordination, and problem-solving skills.
- Positive organisational skills and attention to detail.
- Ability to manage multiple responsibilities and meet deadlines.

Qualifications
- Graduate in any discipline; HR or management qualifications are an advantage.
- Relevant experience in HR, administration, office management, or facility management is preferred.

Key Performance Indicators (KPIs)
- Timely completion of recruitment and joining formalities.
- Accuracy of attendance and payroll inputs.
- Timely maintenance of employee records and statutory documentation.
- Efficient vendor and facility management.
- Accuracy and timely submission of MIS reports.
- Smooth day-to-day office operations.

📌 HR & Admin Executive (Mumbai)
🏢 Interex Arch Designs
📍 Mumbai