Department: Finance & Accounts

Experience: 2–3 Years

Industry: Manufacturing / Engineering / Industrial Products

Employment Type: Full-Time

Reports To: Management / Director

1. Job Purpose

We are looking for a responsible and detail-oriented Finance & Accounts Executive to manage the company's day-to-day financial operations, accounting activities, statutory compliance, and financial documentation. The candidate will be responsible for maintaining accurate financial records, coordinating with external auditors and consultants, ensuring timely tax filings and statutory compliance, managing customer and supplier accounts, and supporting domestic and international business transactions.

The ideal candidate should have practical knowledge of accounting, GST, TDS, banking operations, and financial processes in a manufacturing or trading company.

1. Key Responsibilities

A. Day-to-Day Accounting and Bookkeeping
- Maintain daily accounting transactions, including sales, purchases, receipts, payments, expenses, and journal entries.
- Maintain the general ledger, cash book, bank book, and other accounting records.
- Prepare and process customer invoices, supplier bills, debit notes, and credit notes.
- Perform regular bank reconciliations and ledger reconciliations.
- Maintain proper financial documentation and filing systems.
- Ensure accuracy and completeness of accounting entries and supporting documents.

B. Taxation and Statutory Compliance
- Handle GST-related activities, including invoice verification, input tax credit reconciliation, and coordination for GST returns.
- Manage TDS calculations, deductions, payments, reconciliations, and return-filing coordination.
- Maintain records required for income tax, GST, and other applicable statutory requirements.
- Coordinate with external auditors, chartered accountants, and tax consultants for timely filings and compliance.
- Assist in preparing financial statements, schedules, and supporting documents for statutory audits and tax assessments.
- Track statutory due dates and ensure that required information is submitted on time.

C. Customer Receivables and Supplier Payables
- Monitor customer outstanding balances and follow up on overdue payments.
- Maintain accounts receivable and accounts payable records.
- Prepare payment schedules and coordinate supplier payments with management approval.
- Verify supplier invoices against purchase orders, goods receipt records, and other supporting documents.
- Monitor customer credit periods and supplier payment terms.
- Prepare regular outstanding reports for management review.

D. Banking and Cash Flow Management




- Handle routine banking activities and maintain bank-related documentation.
- Prepare payment instructions, cheque details, and bank reconciliation statements.
- Monitor daily cash and bank balances.
- Prepare weekly or monthly cash flow statements and payment forecasts.
- Coordinate with banks regarding routine financial transactions and documentation.
- Ensure that payments and receipts are recorded accurately and on time.

E. Manufacturing Costing and Inventory Accounting
- Assist in tracking raw material purchases, work-in-progress, finished goods, and inventory values.
- Coordinate with stores, purchase, production, and sales teams to ensure proper financial documentation.
- Assist in product costing, including material costs, labour, production overheads, and other applicable costs.
- Monitor inventory adjustments and investigate discrepancies in stock records.
- Support the preparation of product-wise cost and profitability reports.
- Maintain proper accounting records for manufacturing expenses and capital assets.

F. Domestic and International Business Transactions
- Handle accounting entries for domestic and export sales.
- Verify export invoices, shipping documents, and other relevant financial records.
- Coordinate with banks, freight forwarders, customs brokers, and consultants for export-related documentation, where required.
- Track foreign customer payments and outstanding export receivables.
- Assist with foreign currency transactions, exchange differences, and bank documentation.
- Coordinate with the relevant consultants for applicable export-related GST procedures, refunds, and statutory documentation.
- Maintain records of applicable import purchases, customs duties, and foreign supplier payments, if relevant to the business.

G. Audit and Financial Reporting
- Coordinate with the external auditor and chartered accountant for statutory audit, tax audit, and other applicable audits.
- Prepare ledgers, trial balances, schedules, vouchers, invoices, and supporting documents required for audits.
- Assist in monthly, quarterly, and annual financial closing activities.
- Prepare monthly reports covering sales, expenses, receivables, payables, cash flow, and bank balances.
- Support the preparation of the profit and loss statement and balance sheet.
- Identify accounting discrepancies and coordinate their timely resolution.





H. Financial Controls and Process Development
- Establish and maintain systematic accounting records and document control procedures.
- Ensure that expenses and payments are supported by appropriate approvals and documents.
- Maintain confidentiality of financial information and company records.
- Help implement accounting software, reporting formats, and financial control procedures.
- Identify opportunities to improve accounting accuracy, compliance, and operational efficiency.

1. Educational Qualifications

- B.Com / M.Com / BBA (Finance) or an equivalent qualification.
- CA Inter / CMA Inter qualification would be an added advantage.

1. Experience and Technical Skills

- 2–3 years of hands-on experience in Finance & Accounts.
- Experience in a manufacturing, engineering, industrial products, or trading company is preferred.
- Practical knowledge of accounting principles and bookkeeping.
- Working knowledge of GST, TDS, Tally Prime or equivalent accounting software, and MS Excel.
- Familiarity with bank reconciliation, receivables, payables, and financial reporting.
- Basic understanding of export accounting and foreign currency transactions.
- Experience coordinating with external auditors and chartered accountants.

1. Required Competencies

- Strong attention to detail and numerical accuracy.
- Ability to manage multiple financial activities and compliance deadlines.
- Positive communication and coordination skills.
- Ability to work independently with limited supervision.
- High level of integrity, confidentiality, and accountability.
- Willingness to take ownership of finance and accounting activities in a growing company.

1. Key Performance Indicators (KPIs)

- Timely completion of accounting entries and reconciliations.
- On-time GST, TDS, and other applicable statutory compliance.
- Accuracy of customer and supplier outstanding reports.
- Timely follow-up and reporting of overdue receivables.
- Timely preparation of monthly financial reports.
- Accuracy of inventory accounting and cost records.
- Timely completion of audit documentation and resolution of audit queries.

1. Preferred Candidate Profile

The candidate should be a hands-on finance professional who can independently manage routine accounting activities while coordinating with external auditors and consultants for specialized tax, legal, and statutory matters. The candidate should be comfortable working in a growing manufacturing company and helping establish structured financial processes. Important: The role requires practical execution and coordination, not merely data entry or voucher posting.

📌 Finance Account Executive (Chennai)
🏢 PARAVALVES INDIA
📍 Chennai